Executive Assistant

2 days ago

Singapore Ministry of Defence Singapore Full time $104,000 - $130,878 per year

Info-communications Media Development Authority

Fixed Terms

What the role is

We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support

  • Manage the CD/Dir's calendar, schedule meetings, and coordinate travel arrangements.
  • Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
  • Organize and maintain confidential files, records, and documentation.

Event Coordination

  • Plan and coordinate internal and external meetings, workshops, and conferences.
  • Support the NTR staff in tracking programme activities and outcomes.
  • Organize logistics for industry events, standards meetings, and telecom-related engagements.

Liaison and Communication

  • Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  • Maintaining and organizing digital and physical files for easy access and retrieval.
  • Prepare materials and manage event follow-up communications.

Others

  • Assist in asset management of Cluster/Division.
  • Assist in any ad-hoc duties that may be assigned from time to time.

Job Requirement:

  • Related working experience with at least 4 years in office management and administrative support.
  • Ability to organise and meet deadlines with minimal supervision.
  • Flexibility and adaptability to a fast-paced environment.
  • Good inter-personal skills.
  • Good oral and written communication skills.
  • Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

About Info-communications Media Development Authority

Info-communications Media Development Authority ) offers a rewarding career that gives you a front seat in the fast-changing infocomm media sector, where technology and content are shaping the way people view the world more than ever.
We offer a wide range of opportunities, where talented individuals and teams can make a difference. Whether you are developing a telecommunications policy affecting consumers or spearheading a scheme to nurture budding media talents, each member of IMDA contributes towards driving innovation, enhancing productivity for economic growth, and improving the quality of life for all Singaporeans.
As a statutory board in the Ministry of Communications and Information, IMDA promotes and regulates the infocomm and media sectors.

About your application process

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Info-communications Media Development Authority or the wider Public Service.

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