Assistant Director

5 days ago

Central Region, Singapore National University of Singapore Full time $80,000 - $120,000 per year

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Purpose

The Assistant Director provides high-level administrative and operational support to the Head of Department (Academic) in the University, ensuring the effective coordination of strategic initiatives, academic recruitment and planning, educational programmes, and institutional priorities. This role requires exceptional organizational, communication, data analysis, and interpersonal skills, as well as the ability to manage confidential and sensitive information and data with discretion.

Job Responsibilities

  • Coordinate and organize academic leadership meetings, executive committees, and offsite retreats, including scheduling, logistics, agenda development, note-taking, and follow-up
  • Draft, edit, and proofread executive communications, such as emails, academic reports, presentations, and speeches
  • Serve as a primary liaison between the Head's office and internal departments, faculty, staff, external partners, and stakeholders, ensuring smooth and professional communication
  • Manage incoming inquiries and requests, prioritizing and responding on behalf of the Head as appropriate
  • Support cross-functional initiatives, providing project coordination, tracking progress, and following up on action items across departments and academic units
  • Maintain organized records, databases, and contact lists related to institutional planning, governance, and strategic initiatives for education and research
  • Perform appropriate data analysis on relevant data and records to derive statistics and insights for supporting academic and institutional decision-making
  • Handle sensitive academic and institutional information with the highest level of confidentiality and discretion
  • Conduct research and prepare briefing materials to inform decision-making and support university-wide initiatives.

Job Requirements

  • Bachelor's Degree with prior experience in executive or academic administration.
  • Strong understanding of university governance and organizational structure.
  • Excellent written and verbal communication skills.
  • Competent data analysis and related interpretation skills.
  • Ability to build collaborative relationships across diverse stakeholder groups.
  • Demonstrated discretion and professionalism in handling confidential matters.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean's Office (School of Computing)

Employee Referral Eligible:

Job requisition ID : 30109

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