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Personal Assistant Cum Office Admin

2 weeks ago

Singapore FIDES INVESTMENT MANAGEMENT PTE. LTD. Full time $40,000 - $80,000 per year

Job Description:

5 days work, 9am – 6pm

  • Provide full secretarial and administrative support to Directors
  • Manage Directors calendars, scheduling & organizing meetings if needed
  • Arrange travel bookings for Directors personal and business trips

E.g. Flight tickets, hotel accommodation, car transfers,

restaurant reservations and country entry applications if needed.

  • Prepare and submit monthly reports on Director's reimbursement

and other expenses claims.

  • Handling office season parking and insurance payments
  • Maintain and upkeep all confidential documents in proper filling system
  • Doing internet research and personal purchases for Directors
  • Able to maintain confidentiality

Office Administration:

  • Assist and support Financial Analysts on various ad-hoc reporting requests

and updating portfolios month end statements if needed

  • Collate staff expense claims and monitor keep track of annual & medical leaves

  • Prepare iBanking transfer payments for monthly vendor invoices,

directors/staff claims and prepare monthly reports.

  • Monitor all Petty Cash expenses, prepare monthly report

  • Prepare and submit month end closing to external bookkeeper

  • Maintain proper filing system, perform data entry including data

management and file sharing

  • Purchasing & replenishing of office stationery and pantry supplies,

maintain the general upkeep of office cleanliness

  • Ordering name cards and office printing requisitions

  • Answering incoming/redirecting calls and courier arrangements when necessary

  • Liaise with vendors for office maintenance etc.

  • Other ad hoc as assigned.

Requirements:

  • Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2 - 3 years PA/admin experiences are welcome to apply

  • Ability to liaise internally and externally on administrative and other matters.

  • Initiative to learn and get things done efficiently

  • Good attitude

  • Able to take stress & multi-tasking

  • Good time management and strong sense of urgency and priorities

  • Proficient in Chinese (Speaking, reading & writing)

Years of Experience: 2-3 years and above.