HR Admin cum Personal Assistant

6 days ago

Singapore EDUBLITZ PTE LTD Remote Work Freelance Full time
Job Summary:
We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.
Key Responsibilities:
Human Resources Administration:
  • Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
  • Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
  • Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
  • HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
  • Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:
  • Diary Management: Manage schedules, appointments, and meetings for senior executives.
  • Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
  • Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
  • Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:
  • Maintain office supplies and ensure the smooth running of office operations.
  • Coordinate and manage internal and external events or meetings.
  • Prepare reports, presentations, and documentation as required.
  • Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • High attention to detail and problem-solving abilities.
  • Ability to handle sensitive information with confidentiality.
  • Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:
  • Diploma or degree in Human Resources, Business Administration, or a related field.
  • Proven experience in HR administration and personal/executive assistant roles.

Work Environment:
  • Dynamic and fast-paced environment requiring flexibility and adaptability.
  • Close collaboration with senior executives and cross-functional teams.

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