Administrator, Faculty

1 day ago

North Singapore AT-SUNRICE GLOBALCHEF ACADEMY PTE. LTD. Full time $45,000 - $60,000 per year

Responsible for overall general administration of the department; to support the Faculty team in all Faculty activities.

Job Responsibilities

  • Collect MCs from the box twice a day, stamp the MCs and saved in in the respective batch, passed the original MCs to Student Services
  • Checking on the Diplomas attendance eg. MCs, and etc, and ensure supporting documents attached to the attendance for easy references twice a week
  • Preparing and printing of Diplomas attendance
  • When the name-list is confirmed, to arrange for Sous chef and Sanitation duties for each Term
  • Prepare the Faculty monthly line-up calendar
  • Prepare Student Line-up materials weekly
  • Update the Maintenance Logbook from the Lab and Kitchen Checklist for Operations to follow up. Create and file the checklist every fortnight
  • Prepare/ fill-up the monthly Staff Lunch schedule from the team's planning
  • Adding the class lesson for TL3 Administration Report – on weekly basis
  • Faculty line up - minutes taking and display line PowerPoint
  • Scan memos into the Y drive and files them as according to the batches
  • Received the completed and signed Attendance for each term, check all attendance are signed and with supporting documents and scan soft copy to Y drive
  • For Zoom attendance / online lessons, to remind and follow up with instructors for their zoom attendance screenshot as evidence for SSG
  • SOTM compilation
  • Ad-hoc Web-site change forms
  • Ad-hoc meeting secretary
  • Ad-hoc Data entry & logistic
  • Logistics for SDB
  • Assist to translate minutes for SDB
  • Energizing the philosophy and culture of the company and to ensure company vision, mission, and objectives are met.
  • Ensuring proposals are report are error free and brand aligned
  • Ensuring that punctuality, tardiness and grooming standards are maintained

Relevant Qualifications and Skills

  • Possess a Diploma in Business Administration or equivalent
  • Minimum of 3 years' working experience preferably in Education Industry
  • Ability to handle sensitive and confidential information with discretion
  • Excellent command of both spoken and written English
  • Good planning and organisation skills
  • Work independently with minimum supervision
  • Good communication and interpersonal skills
  • Confidence to conduct presentations on management reports
  • Digitally savvy
  • Proficient in Microsoft Office applications

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