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Admin Executive

2 weeks ago

West Region, Singapore Hydro Marine Solutions Pte Ltd Full time $4,000 - $6,000 per year

Industry: Marine, Diving

Office Location: Boon Lay/Jurong/Tuas – 6 mins drive from Pioneer MRT

Working Hours: 0930h – 1830h

Role: Full Time

Roles and Responsibilities

  1. Office Management

  2. Work closely with management team to execute daily office operations, ensuring smooth functioning of jobs

  3. Manage office supplies inventory and place orders when necessary
  4. Maintain office equipment and coordinate repairs or replacements as needed

2.     Communication

  • Manage incoming and outgoing correspondence, including emails, phone calls, and mails and providing reminders to senior management
  • Ensure effective communication within operations team and clients

3.     Documentation and Record Keeping

  • Maintain accurate and up-to-date records for all diving jobs – service reports, doing up final diving reports
  • Organize and manage both digital and physical documentation filing systems
  • Preparing of diving reports, presentations, and documents as required by management or clients
  • Work closely with management to prepare staff weekly allowance for payment processing

4.     Scheduling and Coordination

  • Scheduling appointments, meetings, courses, diving medicals, and travel arrangements for management and staff
  • Coordinate with suppliers, and vendors to schedule services and deliveries

Job Requirements

  • Proficient in Google Workspace, Microsoft Office Suite, WhatsApp Web
  • Strong written and verbal communication skills, comfortable to interact with all levels of the organization
  • Able to maintain confidentiality and handle sensitive information with professionalism
  • Excellent planning and time management
  • Detail-oriented and able to maintain accuracy in work
  • Ability to multitask and prioritize daily workload
  • Minimum GCE "O" levels or equivalent
  • Business administration or related field would be an advantage
  • At least 2 years working experience
  • Candidates with relevant experience in marine industry will be an advantage
  • Training will be provided
  • Able to work with minimal supervision