pmo 1

7 days ago

Singapore IDEMIA Full time $40,000 - $80,000 per year
Purpose

We are looking for a Project Administrator to coordinate and administer routine support tasks and new project initiatives. You will support the department in all project-related administrative and clerical duties, and communicate with internal or external parties to get things done.

Key Missions
  • Service Enablement
    1. Access Management & Compliance

    • Ensure timely submission, renewal, and follow-up of physical access
    clearance application forms.

    • Track and close all access-related requests to ensure compliance with
    site security protocols
    2. Permit-to-Work (PTW) Coordination

    • Assist the project team with PTW submissions.

    • Liaise with Project Engineers to coordinate the receipt and verification of
    delivered goods
    3. Inventory & Asset Management

    • Support inventory tracking and updates using Microsoft Dynamics 365
    (D365) during the project phase.

    • Manage onsite and centralized storerooms, ensuring accurate
    documentation of stock movement.

    • Coordinate with the central warehouse team for deliveries and dispense
    spare parts to ground teams as needed
    4. Vendor Coordination

    • Follow up with vendors on equipment repair and return (R&R) matters.

    • Provide monthly reports on R&R status to relevant stakeholders.
    5. Resource & Time Management

    • Assist in the monthly submission of standby allowances.

    • Support the allocation and tracking of project hours for team time
    clocking.
    6. Office & Facility Support

    • Liaise with the Office Manager to ensure support offices are stocked with
    necessary supplies.

    • Maintain cleanliness, accessibility, and readiness of support offices and
    storerooms.
  • Service Improvement
    1. Documentation & Process Support

    • Maintain and update documentation of workflows and operational
    processes.

    • Ensure records are accurate, accessible, and aligned with audit
    requirements.
    2. Tools Support

    • Support and administer CRM (Salesforce) enhancement, issue and
    requests
    3. Training

    • Schedule and track training progress

    • Conduct training
    4. Vendor Management

    • Track vendor KPI attainment

    • Register and track feedbacks
Profile & Other Information
  • Demonstrates a strong service quality mindset, coupled with a keen sense of urgency in completing tasks efficiently and do not mind getting their hands dirty to get the job done.
  • Capable of independently managing schedules and activities with minimal supervision.
  • Strong communication skills and responsive.
  • Meticulous and actively seeks opportunities to improve operational efficiency.
  • Proficient in Microsoft Office Suite, familiar with inventory management and procurement processes.
  • May require travelling between client site to support the BAU team when required.
  • At least 3 years relevant Project Administration and/or Logistics experience, preferably in an MNC environment.
  • Diploma in Business Administration or related field, or possesses equivalent practical experience.

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