PMO Manager

1 day ago

Singapore T-PREP PTE. LTD. Full time

The **PMO (Project Management Office) Manager**is responsible for overseeing the operations of the PMO, ensuring projects are delivered on time, within budget, and according to quality standards. The PMO Manager is responsible for establishing and maintaining project management standards, governance frameworks, documentation practices, and performance tracking for all ongoing projects.

The PMO acts as the central hub for coordinating timelines, resources, budgets, and stakeholder communication to ensure successful delivery of projects, including infrastructure, security system deployment, and enterprise integration projects. Additionally, they play a key role in strategic alignment, risk management, and stakeholder communication.

**Key Responsibilities of a PMO Manager**:
1. **Establishing and maintaining project management standards**:
This includes defining processes, methodologies, and best practices for project execution within the organization.

2. **Overseeing project managers and teams**:
Providing support, guidance, and mentorship to project managers, ensuring they adhere to established standards and deliver successful projects. Ensure compliance with scope, schedule, cost, and quality targets

3. **Managing resources**:
Allocating resources (human and financial) effectively to projects, ensuring projects have the necessary support to succeed.
- Coordinate project resource planning and allocation
- Track workload and availability across project managers and technical teams

4. **Monitoring project progress**:
Tracking project status, identifying potential risks and issues, and implementing mitigation strategies.

5. **Planning and Reporting**
- Maintain master project schedules and dashboards
- Prepare weekly/monthly project status reports and executive summaries
- Track risks, issues, and change requests across all active projects

6. **Ensuring strategic alignment**:
Working with senior management to ensure projects align with the organization's strategic objectives and contribute to overall business goals.

7. **Facilitating communication and collaboration**:
Maintaining open communication channels between project teams, stakeholders, and senior management.

8. **Developing and implementing project management methodologies**:
Creating and refining project management processes to improve efficiency and effectiveness.

9. **Managing project documentation**:
Ensuring proper documentation of project plans, progress, and outcomes for future reference and learning.

10. **Risk Management**:
Identifying and mitigating potential risks and issues throughout the project lifecycle.

11. **Stakeholder Management**:

- Act as liaison between project teams and senior management
- Facilitate project review meetings, steering committees, and decision gates
- Support communication plans and change management activities

In essence, a PMO Manager acts as a leader and facilitator, ensuring the smooth and effective operation of the PMO and the successful delivery of projects.

**Qualifications & Experience**:

- Bachelor’s degree in Project Management, Engineering, Business, or related field
- PMP®or equivalent certification preferred
- 5-10 years of experience in project or program management
- Experience managing infrastructure, construction, or technology projects
- Familiar with budgeting, scheduling, and resource planning tools
- Strong leadership, analytical, and communication skills

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