Admin Executive

About ST Engineering

ST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence, and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Our history spans more than 50 years, and our strategy is underpinned by our core values – Integrity, Value Creation, Courage, Commitment and Compassion. These 5 core values guide every aspect of our business and are embedded in our ST Engineering culture – from the people we hire, to working with each other, to our partners and customers.

About our Business

Our Unmanned & Integrated Systems business offers holistic solutions in system engineering and integration. We pioneer maritime robotics and autonomy solutions, provide system integration for complex naval and island air defence System-of-Systems (SoS), and take care of the operation and maintenance of Command, Control, Communications, Computers Intelligence (C4I) systems. We cater to the needs of Defence, Public Safety & Security, and Commercial clients worldwide, providing seamless and innovative services that redefine possibilities.

Together, We Can Make A Significant Impact

The Admin Executive will be responsible for a variety of administrative tasks to ensure the smooth operation of the office. This role includes checking the accuracy of invoices, purchasing office supplies, tracking company assets, and disseminating important information to staff and management.

Be Part of Our Success

General Administration:

• Manage daily office operations and provide administrative support to staff.

• Organize and maintain filing systems, both electronic and paper based.

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.

• Coordinate with the finance department to ensure timely processing of invoices.

• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.

• Establish and maintain relationships with vendors and suppliers.

• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.

• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.

• Prepare and distribute company-wide announcements, memos, and reports.

• Assist in onboarding new employees by providing necessary information and resources.

Qualities We Value

• Proven experience in an office administrator, office assistant or relevant role.

• Familiar with office management procedures.

• Knowledge in MS office and office management software.

• Experience in using SAP, Kofax is advantageous.

• Singaporean only

• Candidate with more experience may be considered for senior role.

Our Commitment That Goes Beyond the Norm

• An environment where you will be working on cutting-edge technologies and architectures.

• Safe space where diverse perspectives are valued, and everyone's unique contributions are celebrated.

• Meaningful work and projects that make a difference in people's lives.

• A fun, passionate and collaborative workplace.

• Competitive remuneration and comprehensive benefits.

Location: Ang Mo Kio