Exec Asst

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore's leading university hospital, with a proud heritage dating back to 1905 with the establishment of what's now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

The (Senior) Executive Assistant / Associate Executive – Specialised Support Services (Anaesthesia) is responsible to provide administrative support to HOD, Clinical Director, Anaesthetists and Department Ops Managers.

Duties and Responsibilities

Primary Responsibilities and Duties (80%)

·       Maintain/update all clinicians' leave in NHG surveillance system.

·       Upload Department's leave calendar online.

·       Filing and tracking of MOPEX leave applications.

·       Maintaining and updating Dept contact list on monthly basis, circulates to all within Department.

·       Creation of forms and submit to committee for approval. Liaise with vendors on artwork.

·       Procurement purchases for the Department and Operating Theatres.

·       Raise e-Payment for bills and claims for clinicians.

·       Submit monthly training hours for BSTs / ASTs to Medical Affairs.

·       Assist to collate MOPEX assessment and results, distribute to senior doctors to rank the juniors 2 months before posting end.

·       Maintain NUH IT asset inventory list.

·       Manage pantry inventory, including quotation, stock take and place order with suppliers.

·       Coordinates food catering for Department function.

·       Secretariat support to HOD for monthly Senior Staff Meetings & Coregroup Meeting bi-monthly and preparation of slides presentation for SSM & CG Meeting.

Secondary Responsibilities and Duties (20%)

·       Dispatch duties and leave coverage between team members.

·       Any other duties assigned by Reporting Officer

Key Requirements

• Diploma from a recognized institution
• Good co-ordination, interpersonal and communication skills
• Proficient in Microsoft Office Applications
• At least 2 years of working experience, preferably in healthcare industry
• Pro-active, self-motivated, with a "can-do" attitude
• Ability to multi-task, work independently and work in a team
• Service-oriented and customer-focused

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.