
admin executive
1 week ago
Job scope:
- Handle phone calls, emails, correspondence, and inquiries.
- Manage schedules, appointments, and meeting arrangements.
- Prepare meeting minutes, reports, and presentations.
- Maintain office supplies, equipment, and stationery.
- Data entry and updating records in internal systems
- Filing, organizing, and updating documents (physical and digital).
- Ensure proper record-keeping for compliance and audits.
- Assist in procurement and coordinate with suppliers
- Assist in inventory stock
- Assist in daily coordination of work processes
- Help with rostering, manpower allocation, or shift planning.
- Prepare and update operational reports, trackers, and dashboards.
- Maintain SOPs (Standard Operating Procedures) and compliance records.
- Liaise between operations staff, management, and external vendors.
- Handle emails, calls, and inquiries related to operational matters.
- Follow up on unresolved issues and escalate when necessary.
- Other duties that may assigned by the Line Manager or the Company
Job requirements:
- Min. O-Level / N-Level for entry-level roles.
- 1–2 years of admin/operations/logistics support experience preferred.
- Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking ability.
- Attention to detail in documentation and reporting.
- Good communication skills (spoken & written).
- Ability to coordinate with multiple teams/vendors.
- Independent, reliable, and proactive.
- Good problem-solving and time management.
- Able to work under pressure and meet deadlines.
- Team player with a service-oriented mindset.
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