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Office Operations Executive

2 weeks ago

Singapore INNOFORGE VENTURES PTE. LTD. Full time $80,000 - $120,000 per year

Position Overview

We are seeking a highly organized and adaptable Office Operations Executive / Manager to oversee daily operations and provide administrative and business support across a Single Family Office (SFO) and its subsidiary companies . The role covers a wide range of responsibilities, from office management and compliance coordination to stakeholder and vendor liaison.

This role offers flexible working hours and a supportive working environment, with emphasis on work-life balance and productivity.

Key Responsibilities
  • Manage daily office administration, including scheduling, correspondence, record-keeping, filing, and document management.
  • Handle expense tracking, reimbursements, and preparation of operational or financial summary reports.
  • Liaise with external vendors, banks, auditors, legal advisors, consultants, and other service providers to ensure timely and effective execution of tasks.
  • Support board/management meetings, including preparation of documents, minutes, and follow-up actions.
  • Assist in corporate compliance requirements (e.g., ACRA/IRAS filings, statutory submissions, or liaison with regulators).
  • Provide support for HR and administrative matters such as travel arrangements, procurement, employee records, and onboarding.
  • Oversee office facilities, resources, and vendor contracts, ensuring efficiency and cost-effectiveness.
  • Implement and maintain operational policies, procedures, and systems for effective workflow.
  • Act as a point of contact for internal teams and external stakeholders on operational and administrative matters.
  • Support directors in ad hoc projects, research, reporting, and other assigned duties.
Qualifications & Requirements
  • Diploma or Degree in Business Administration, Management, or related field.
  • 2–5 years of relevant administrative/operations experience for Executive level; 5–8 years for Manager level.
  • Strong organizational, multi-tasking, and time management skills.
  • High level of integrity, confidentiality, and professionalism.
  • Proficiency in Microsoft Office Suite; familiarity with office or accounting software is an advantage.
  • Excellent oral and written communication skills in both English and Mandarin (required to liaise with external vendors and partners).
Key Attributes
  • Proactive, detail-oriented, and resourceful.
  • Able to work independently with minimal supervision.
  • Flexible and adaptable to take on diverse responsibilities across different entities.
  • Strong interpersonal skills with the ability to coordinate across multiple stakeholders, including external vendors and service providers.
  • Comfortable working in a flexible hours and hybrid working environment while maintaining accountability and reliability.