Administrative Executive cum Receptionist
1 week ago
Job Description
We are seeking a highly organized and friendly administrative executive cum receptionist to join our printing company. The ideal candidate will have at least 2 years of experience in office management, interfacing with customers and a strong ability to multitask. This person will be responsible for managing front desk operations, coordinating office administration tasks, and supporting daily business activities to ensure smooth operations.
Responsibilities:
· Greet and assist visitors, clients, and employees in a professional and friendly manner.
· Answer, screen, and direct incoming calls and emails properly and promptly.
· Handle incoming and outgoing mail, courier deliveries, packages, and documents.
· Monitor production inventory and coordinate timely replenishment.
· Liaise with vendors and service providers for repairing or maintenance work of office equipment and facilities.
· Provide administrative support to the production managers.
· Assist in invoicing and other simple finance related work.
· Assist in updating customers about the status of their orders.
· Handle ad-hoc tasks assigned.
Requirements:
· At least 2 years of experience in reception, administrative support or a similar role.
· Strong organizational and multitasking abilities and able to prioritize tasks effectively with attention to detail and accuracy.
· Good communication and interpersonal skills. Proficiency in Mandarin is a plus for communicating with Chinese customers.
· Familiar with office equipment and software, proficient in using Microsoft Outlook.
· Positive attitude and friendly personality.
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