agency operations executive

6 days ago

Central Region, Singapore Alphard Marine Services Pte. Ltd. Full time $40,000 - $80,000 per year

Job Description:

  • Effectively respond to assigned port calls from Pre-Arrival info messages to FDA closure.
  • Submission of ICA applications, Pilotage booking, transmission messages, and MPA Digiport.
  • Selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.
  • Ensure compliance with Ships Agency processes, standards, and procedures, including correct use of the operating system.
  • Monitoring of the vessel and attendance to any follow-up inquiries with proactive, efficient, and timely communication at all times.
  • Ensure accurate PDA is created and submitted. Ensure the correct amount of pre-funding is received or the correct level of authority has approved any deviation, prior to performing the Port Call.
  • Establish and maintain vessel files and ensure that all transactional systems are updated in real-time.
  • Proactively follow up, check, and approve supplier's invoices & record expenses that arise during vessels' port calls.
  • Ensure cost effective Vessel Operation.
  • Ensure a consistently high level of accuracy of deliverables.
  • Accountable to maintain the QHSSE standard

Requirements:

  • At least 3 years of relevant experience is required
  • Proficient in English (written and spoken).
  • HIGHER NITEC / Diploma in Maritime Studies or equivalent
  • Good language, interpersonal and communication skills
  • Positive attitude, willingness to learn
  • Ability to work independently as we well as part of a team
  • Ability to work under pressure, multi-task and meet tight deadlines
  • Basic proficiency with IT applications

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