Administrative Officer

5 days ago

Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

**Responsibilities
- Reception
- Attends to all telephone enquiries and directs the calls accordingly.
- Attends to visitors and external guests in person, in a professional manner.
- Assists in booking of meeting rooms and scheduling
- Assists to prepare and serve beverages where necessary.
- Arranges for courier services or booking of Company’s driver when necessary.
- Ensures that daily incoming mails (hand delivered or from the mailroom), outgoing mails and courier documents are properly recorded, sorted and/or despatched on the same day.
- Ensures that no unauthorised person(s) is/are allowed into the office unaccompanied

2. Administration (Human Resources)
- Renders administrative support to managers and executives in the HR Department.
- Reviews and manages office inventories such as stationeries’ and pantry’s requisitions to ensure that orders are reasonable to prevent wastage.
- Ensures that all stationeries and supplies are delivered by suppliers on time.
- Reviews the prices of stationery supplies on a yearly basis.
- Assists with business name cards orders including sending requests to vendor, obtaining artwork, confirmation of orders and ensuring prompt delivery.
- Includes informing HK of any new updates for e-business name cards.
- Updates office telephone listing when necessary.
- Assists to send out circulars and/or memos to all staff.
- Arranges for welfare gift baskets and/or condolence wreaths.
- Maintains office’s access card system. Handle all issuance and collection of staff access card.
- Handles despatch and mailing of documents for HR department.
- Assists HR department in scheduling of business travels requests and logistics such as ticketing, hotel reservations and transport arrangements. Includes submissions of business requests on eApply.
- Assists General Manager, HR, with expenses claims on eApply.
- Assists General Manager, HR, with work calendar including planning, organising meetings and sending of invites.

3. Administration (Property Management)
- Coordinates with Property Management on fire evacuation drills.
- Assists with any office maintenance issues including contacting of building management when necessary.
- Oversees pantry matters including liaising with cleaner aunties when necessary.

**Requirements**:

- GCE “O” Levels with minimum 2 years’ work experience.
- Strong people skills with good phone etiquette
- Knowledge of MS Office and G Suite
- Ability to multi-task and learn quickly

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