Executive Assistant

4 days ago


Singapore French Embassy Full time

**MISSION
The Department of Culture, Education and Science of the Embassy of France in Singapore and the Institut français de Singapour are looking for an executive assistant to assist the Counsellor for Culture, Education and Science.

**DUTIES
- Follow up on the agenda of the Counsellor for Culture, Education and Science (hereinafter Counsellor) such as external appointments, internal meetings at the embassy, various events, etc. Book meeting rooms with the Joint Management Service (SGA), book restaurants for business lunchs, manage vehicle requests with the LMS and, if applicable, taxi orders for Counsellor travel;
- Manage telephone calls of the Counsellor. Picking up and dropping off the Councillor's visitors at the security post ;
- Logistical organisation of the Councillor's business trips;
- Manage orders from external service providers (caterers, drinks etc.) for receptions organised by the Counsellor;
- Manage the daily mail of the department (Service de coopération et d’action culturelle / SCAC), including the mail in the diplomatic bag, in conjunction with the head of the archives, the documentation centre and the SGA;
- Manage office supply orders in conjunction with the SGA and IT equipment requirements in conjunction with the IT correspondent;
- To be the main point of contact for administrative exchanges with French schools in Singapore, especially the International French School, and to manage requests to the Centre national d'enseignement à distance (CNED);
- Manage the Embassy's contact database for the Counsellor's contacts;
- Draft legal documents and monitor their follow up of, more specifically agreements, grant decisions and contracts, in collaboration with the Secretary General;
- Logistical, material and property management (inventory).



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