Team Assistant, Migah

**Description**:
MIGA’s Regional Office in Singapore (MIGAH) is currently recruiting a 1-year Extended Term Temporary (ETT), to provide administrative support to Asia Regional Teams based in Singapore. The ETT will report to the Regional Head based in Singapore.

**Duties and accountabilities**:

- Coordinate schedules taking priorities into account, monitor changes, and communicate the information to appropriate staff, including officials outside the Bank Group
- Draft routine correspondence and proofread materials using proper grammar, punctuation, and style
- Handle all logistics for meetings, workshops, and events for the regional offices, including sending invitations/announcements, food services, etc.
- Coordinate mission travel for staff into the region, in particular senior management missions, as well as general staff travel
- Coordinate conferences, including possible travel to arrange marketing materials, meeting space, etc.
- Assist in the preparation of background materials for meetings/events and in compiling and distributing the documents to relevant participants
- In-charge of general office management, including vendor payments, office inventories and assets, maintaining office filing and records, handling urgent mail delivery and courier services, and other needed administrative tasks.
- Processing vendor invoices, Purchase Orders, and staff reimbursements in the ePayables Portal
- Support the team in setting up client meetings and missions’ travel agendas
- Prepare presentation materials and produce complex texts, reports, figures, graphs, etc., including pipeline reports
- Contribute to the preparation of marketing materials for internal/external use, in particular PowerPoint presentations
- Establish and maintain lists of clients and business partners
- Under the guidance of the Regional Head and other senior staff, prepare a monthly report for business development activities, including retrieval, manipulation, and presentation of data.
- Gather and review information about companies that have applied for MIGA guarantees
- Work with a high level of discretion and diplomacy in setting and managing priorities and workflow in an efficient and organized manner
- Serve as MIGAH’s Leave and Attendance Record System (LARS) coordinator.
- Serving as MIGAH’s coordinator with local HR representatives on HR matters, including follow-up actions on staff and family visa extensions and expirations, IOIC and UNLP, local employment permits and exemptions, etc.
- Perform ad hoc duties as may be assigned, including back-up to other colleagues when needed.

**Selection Criteria**:

- A minimum qualification of a high school diploma and at least 7 years of relevant work experience or an equivalent combination of education and experience. Bachelor’s degree preferred with at least 2 years of relevant experience.
- Must be able to perform effectively in a fast-paced environment, be eager to learn, responsive to client’s needs, willing to work as an integral part of the team and promote and maintain harmonious working relations.
- Knowledge and understanding of Bank Group administrative and operational policies and procedures to ensure overall quality of outputs. Knowledge and skills in accounting will be an added advantage
- Strong English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation, and style.
- Desire to actively contribute to the unit’s objectives. High level of commitment, reliability, motivation, initiative, and willingness to help others
- Excellent organizational skills and ability to prioritize and deliver assignments in a timely manner often under time pressure
- Experience in event planning and organization

**Submit your Applictaion online**:

- Type req22011 into the "Keyword or ReqID" search field
- Click Search

**_World Bank Group Core Competencies _**
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. _