Finance and Admin Manager

**Location: Singapore**:
**JOB DESCRIPTION**:
**BACKGROUND**:
***

Established by the World Economic Forum in collaboration with the ASEAN Secretariat in 2015, Grow Asia
is a non-profit platform that builds regional and country partnerships to broker market-driven solutions for
sustainable food systems in Southeast Asia. We do this by convening global and regional stakeholders
from public, private, and civil society organizations around macro-level issues such as agritech innovation,
women’s economic empowerment, responsible investing, and climate change, and by facilitating the
development of more inclusive and sustainable value chains by brokering partnerships, developing and
sharing best practice, and creating an ecosystem that supports pre-competitive collaboration.

The Grow Asia network comprises our regional office in Singapore and six national chapters in Cambodia,
Indonesia, Papua New Guinea, the Philippines, and Viet Nam. The network collectively engages 600+
partner organizations and supports 44 Working Groups reaching over 2 million rural businesses across
Southeast Asia.

As of 2020, Grow Asia has been accredited as an Entity Associated with ASEAN. The accreditation
recognizes the important role Grow Asia plays in the region, particularly in facilitating multi-stakeholder
partnerships for more inclusive, resilient, and sustainable food systems in our region.
As our work continues to expand, Grow Asia is seeking to appoint a talented and seasoned all-rounder to
join our team in Singapore as Finance and Admin Manager.

**THE ROLE**:
This new position is critical to ensuring the smooth operation of the Regional Secretariat team in Singapore,
and the ongoing development of our dynamic and well-connected regional network.

The Finance and Admin Manager supports Grow Asia’s finance, budgeting, and management functions.
Corporate and project responsibilities include drafting and updating project budgets and expenditures,
monthly financial reporting, contract drafting, review, and modifications. The position is responsible for
ensuring Grow Asia’s and donors' policies, procedures, and legal requirements are followed throughout the
contracting process. The position will also play an important role in the management and tracking of grant
budgets and will support Grow Asia’s Programs teams in preparing, reviewing, and submitting
documentation relating to sub-grants, and providing support to business development functions, including
reviewing solicitations, costing/pricing for proposals, and drafting of proposal budgets and notes. This role
reports to Grow Asia’s Lead, Operations and Finance.

We seek a highly motivated, organized, and experienced all-rounder for this critical role.

RESPONSIBILITIES

include but are not limited to:

- 1. Financial Management and Reporting_
- Involve in monthly finance closing process and reporting, ensuring reporting deadlines are met.
- Preparing departmental budgets by working with relevant teams and consolidating budgets into annual or quarterly budget pipelines.
- Review expenditures and spending rates with relevant teams to update financial projections and make any necessary revisions.
- Highlighting financial exposures and non-compliance to senior management and supporting the internal audit function.
- Monitoring and providing appropriate follow-up actions for collection of donor receivables or settlement of donor payables in a timely manner.
- Processing invoices, including third-party suppliers.
- Managing travel claims and expenses in accordance with Grow Asia policies.
- Maintaining proper documentation and filing systems.
- Coordinating training for non-finance staff to encourage awareness of proper budget management.
- Leading and supporting in coordination with Lead, Operations and Finance in preparation of internal and external audits, preparing audit responses, and ensuring implementation of accepted recommendations.
- Adhoc projects as needed and additional duties as assigned.
- 2. Grants and Contracts Management_
- Reviewing grants, sub-grants, and associated contracts/agreements, staying updated on changes in donor and investor regulations, and ensuring that staff are aware of associated donor regulations, including reporting requirements.
- Analyzing and preparing financial/donor reports, donor, and country office annual budgets.
- Maintaining appropriate records of grants and contracts in compliance with Grow Asia’s and donor retention policy and procedures.
- Maintaining a donor/investor reporting schedule and working with Flagship teams to ensure the quality and timeliness of all donor report submissions.
- Working with Program teams or budget holders to be aware of and provide donor-specific requirements for the financial reports.
- Supporting the Program team as appropriate in the preparation of donor/investor reports and communications.
- Reconciling income against expenditures on the grants on a regular basis.
- Acting as a resource