Senior Administrative Secretary

2 days ago


Singapore EQUINOR ASIA PACIFIC PTE. LTD. Full time

We're 20,000 colleagues in more than 30 countries delivering oil, gas, wind and solar power to 170 million people worldwide. Taking on tough energy challenges is our job. Right now, we're facing an enormous task - supplying the world with the energy it needs, while lowering emissions.

We're up for the challenge. Are you?

By joining our team as Senior Administrative Secretary, you are expected to:

- Coordinate calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
- Organise meetings across multiple time zones, see to the booking of rooms and ensuring audio/video facilities runs smoothly prior to meeting commencement.
- Organise events which includes the booking of venues and coordinating F&B requirements.
- Prepare materials for internal and external meetings e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail.
- Facilitate the management's travel plans, including planning and booking detailed travel itineraries, organizing travel meetings and prompt reimbursement of travel expenses.
- Coordinates on-boarding of new employees and contractors.
- Provide administrative support for project work and adhoc activities when necessary.
- Coordinate and manage departmental documents, team leave schedule, and various system accesses.
- Perform general administrative tasks.
- Provide backup to the reception desk on an adhoc basis.

Some qualities are essential for Equinor. You identify with our values, open, collaborative, courageous and caring, which guide our decisions and help us succeed and grow. You make safety your priority and contribute to our zero-harm culture. For this position, we are also looking for:

- A Diploma/Degree in Business Administration.
- Minimum 5 years of relevant experience as a secretary/office administrator assisting senior management.
- Interest in learning and getting involved in operational work that expands the boundaries of traditional personal assistant functions.
- Demonstrate a passion for quality and attention to detail.
- Good organizational skills and the ability to prioritize workflow, demonstrating flexibility when handling multiple tasks.
- Demonstrate ability to work well under pressure in a fast-paced environment.
- Proven ability to drive assignments independently and interact confidently with senior management.



  • Singapore beBeeAdministration Full time

    Office Administration Job Opportunity "> Are you a highly organized and efficient individual seeking an exciting opportunity in office administration? We are currently looking for a skilled administrator to join our team as a Secretary. As a key member of our support team, you will be responsible for providing administrative assistance to our senior...


  • Singapore beBeeAdministration Full time $28,000 - $42,000

    Office Administration Job Opportunity">Are you a highly organized and efficient individual seeking an exciting opportunity in office administration? We are currently looking for a skilled administrator to join our team as a Secretary. As a key member of our support team, you will be responsible for providing administrative assistance to our senior...


  • Singapore beBeeAccountability Full time $6,500

    Job Title: Corporate Secretarial Associate/Senior/Asst ManagerWe are seeking a highly skilled and experienced corporate secretarial associate, senior or assistant manager to join our team. As a key member of our organization, you will be responsible for managing a portfolio of clients under a team, handling full spectrum of corporate secretarial duties for...


  • Singapore beBeeAdministrative Full time $40,000 - $60,000

    Corporate Secretarial Junior Executive RoleWe are seeking a highly organized and meticulous individual to fill this Corporate Secretarial Junior Executive position.This role involves providing comprehensive corporate secretarial services for a portfolio of companies, including preparation and lodging of documents with relevant authorities. The ideal...


  • Singapore beBeeAdministrative Full time

    Corporate Secretarial Junior Executive Role We are seeking a highly organized and meticulous individual to fill this Corporate Secretarial Junior Executive position. This role involves providing comprehensive corporate secretarial services for a portfolio of companies, including preparation and lodging of documents with relevant authorities. The ideal...


  • Singapore beBeeCompliance Full time $4,000 - $6,000

    Corporate Secretarial Administrator Job DescriptionWe are seeking a highly skilled professional to manage all company secretarial matters, including correspondence, corporate files and registers, as well as ensuring compliance with regulatory requirements.This is an exciting opportunity for someone who has experience in corporate secretarial administration,...


  • Singapore beBeeSeniorExecutiveSecretary Full time $80,000 - $120,000

    Job Title: Senior Executive Secretary.A highly skilled Senior Executive Secretary is required to provide corporate secretarial services to our clients. The role involves handling all aspects of company secretarial matters, including managing a portfolio of companies and providing advice on corporate governance and compliance.Responsibilities include:*...

  • Secretary

    2 weeks ago


    Singapore SUNTORY BEVERAGE & FOOD ASIA PTE. LTD. Full time

    3 years exp **Roles & Responsibilities** **Main Job Duties & Responsibilities**: This role will support the assigned key senior leadership team in providing the secretarial and administrative support. - Co-ordinate and arrange staff travels, including flight and hotel arrangements for the senior management and team members. - Manage all the expenses claims...


  • Singapore KOH BROTHERS BUILDING & CIVIL ENGINEERING CONTRACTOR (PTE.) LTD. Full time

    Roles & Responsibilities We are seeking a highly organized meticulous and versatile individual to join our team in a hybrid role as a Corporate Secretarial and Administrative Executive. The successful candidate will be responsible for providing comprehensive support to the corporate secretarial function, ensuring statutory compliance, managing company...


  • Singapore beBeeCompliance Full time

    We are seeking a highly skilled professional to manage all company secretarial matters, including correspondence, corporate files and registers, as well as ensuring compliance with regulatory requirements. This is an exciting opportunity for someone who has experience in corporate secretarial administration, knowledge of the Companies Act, and excellent...