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Senior Administrative Secretary

2 weeks ago

Singapore EQUINOR ASIA PACIFIC PTE. LTD. Full time

We're 20,000 colleagues in more than 30 countries delivering oil, gas, wind and solar power to 170 million people worldwide. Taking on tough energy challenges is our job. Right now, we're facing an enormous task - supplying the world with the energy it needs, while lowering emissions.

We're up for the challenge. Are you?

By joining our team as Senior Administrative Secretary, you are expected to:

- Coordinate calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
- Organise meetings across multiple time zones, see to the booking of rooms and ensuring audio/video facilities runs smoothly prior to meeting commencement.
- Organise events which includes the booking of venues and coordinating F&B requirements.
- Prepare materials for internal and external meetings e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail.
- Facilitate the management's travel plans, including planning and booking detailed travel itineraries, organizing travel meetings and prompt reimbursement of travel expenses.
- Coordinates on-boarding of new employees and contractors.
- Provide administrative support for project work and adhoc activities when necessary.
- Coordinate and manage departmental documents, team leave schedule, and various system accesses.
- Perform general administrative tasks.
- Provide backup to the reception desk on an adhoc basis.

Some qualities are essential for Equinor. You identify with our values, open, collaborative, courageous and caring, which guide our decisions and help us succeed and grow. You make safety your priority and contribute to our zero-harm culture. For this position, we are also looking for:

- A Diploma/Degree in Business Administration.
- Minimum 5 years of relevant experience as a secretary/office administrator assisting senior management.
- Interest in learning and getting involved in operational work that expands the boundaries of traditional personal assistant functions.
- Demonstrate a passion for quality and attention to detail.
- Good organizational skills and the ability to prioritize workflow, demonstrating flexibility when handling multiple tasks.
- Demonstrate ability to work well under pressure in a fast-paced environment.
- Proven ability to drive assignments independently and interact confidently with senior management.