Senior Executive

COMPANY DESCRIPTION
National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums in 2018. The Gallery also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

DESIGNATION : Senior Executive (Finance) - 3 months contract

RESPONSIBILITIES
**Accounts Receivable**
- Process and issue invoices to the Gallery’s customers and tenants on a timely basis
- Maintain an aging of Account Receivable
- Work with colleagues from various divisions for collection of overdue invoices
- Responsible for receipt entries in the accounting system
- Preparation of month-end/year-end closing and accrual of accounts to comply with agreed timeline
- Propose changes to current procedures/workflow for Account Receivable on an annual basis
- Prepare materials and responding to queries required by internal and external auditors
- Grant reimbursement preparation
- Prepare granting reporting when required including CMF milestone report filing
- Acknowledgement of receipt of donation and issuance of Tax-Deductible Receipts (TDR)
- Perform year-end TDR reconciliation
- Prepare AR balance sheet
- Reconciliation of daily ticketing receipts via Global Tix and Global Payment system
- Assist FA sighting

**Accounts Payable**
- Process invoices from vendors on a timely basis
- Work with various divisions to resolve disputed invoices
- Responsible for posting payment entries into Gallery’s accounting system (SAP ByDesign)
- Handling Corporate Credit Cards Management in procurement system (Coupa) and accounting system (SAP ByDesign)
- Preparing audit schedules and responding to queries from internal and external auditors, as part of Gallery’s annual audit exercise
- Prepare monthly and annual accrual of expenditures
- Review of vendor invoices on a monthly basis to ensure compliance with policies
- Creation of Vendor Record in SAP ByDesign
- Guide Gallery staff to familiarize with expense claim processes and answer queries from staff in relating to expense claim processes and policy
- Process staff expense claims and payment through Coupa and SAP ByDesign

QUALIFICATIONS
- Relevant qualification in accounting
- 2-3 years of relevant experience
- Preferably with knowledge in SAP
- Able to work independently
- A good team player