Senior Executive, Purchasing

2 weeks ago

Singapore Nanyang Technological University Full time

This position is responsible for providing purchasing and procurement guidance and purchasing administrative support to local requestors in accordance with established policies and procedures. The position must support local requestors and adhere to the Service Level Agreement (SLA) set by NTU.

The Senior Executive is responsible to:
**Service Delivery**:

- Process small value purchases. Manage and administer NTU quotation and tendering process which includes preparing specifications, calling, evaluation and award of quotations/tenders which are centralised in NTU Shared Services.
- Provide advice to schools and departments at all stages in the procurement cycle.
- Liaise with vendors and assist in seeking legal advice on vendor negotiations, post-award contracts management and other legal matters pertaining to individual tender processes.
- Generation of Purchase Orders, data entry for the publication of quotation/tender an any relevant ERP system, creation of contracts, etc.
- Oversee Contract Management, including stakeholder management, contract utilization, performance monitoring arrangements and file/record management.
- Maintain vendor and contract database and other purchasing and procurement documents.
- Administer bulk contracts to achieve economies of scale.

**Operation Excellence**:

- Ensure quality and accurate delivery of services within agreed KPIs and SLAs.
- Ensure adherence to guidelines and policies.
- Support periodic management reporting to track / monitor historical purchasing activities for continuous improvement.
- Monitor procurement performance by liaising with relevant stakeholders to validate and understand historical purchasing data.
- Review and ensure that NTU procurement procedures are relevant and updated.

**Relationship Management / Customer Relations**:

- Build positive relationships with peers and supervisors to ensure process efficiency and consistency.
- Partner with the business to drive policy compliance and partner with internal stakeholders to improve efficiencies.

**Requirements**:

- Minimum A-level / Diploma / Equivalent Qualification; or equivalent professional procurement experience
- Minimum 2 years’ relevant work experience in an educational/ MNC environment
- Familiarity with financial systems e.g. SAP, SAP Ariba, ERP, procurement and contract management systems
- Proficient in using Microsoft Office Suite of products to perform analytical tasks and quantitative modeling, to present and support recommendations
- General knowledge of purchasing in the Public sector and Strategic Sourcing
- Demonstrate time management skills and ability to deliver exceptional customer service
- Organised, meticulous with excellent interpersonal and communication skills
- Ability to work well with multiple competing priorities.
- A good team player and able to work independently with minimum supervision

Hiring Institution: NTU

In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here.

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