Executive/associate (Corporate Services Department)

2 weeks ago

Singapore Parliament of Singapore Full time

**What the role is**
- You will be part of the Corporate Services Department that is responsible for the administration, human resource, finance, and procurement functions of the Parliament Secretariat.

**What you will be working on**
- Your core responsibilities will broadly cover the following:

- Ensure proper records management and this includes maintenance of physical and digital records, management of staff access to records and maintenance of the Registry in accordance with IM4L
- Assist Chief Records Officer in the digitalisation and disposition of physical file records etc.
- Arrange for courier services for local and overseas mails
- Assist with the gift valuation process including inventory management
- Manage office inventory including timely and effective procurement of goods and services e.g., printing of name cards
- Provide administrative support for the smooth running of parliamentary sittings, committee/delegation meetings etc.
- Coordinate and liaise with other agencies to support parliamentary business
- Participate in agency wide initiatives and projects as and when assigned

**What we are looking for**
- 2 - 3 years of working experience in administration work
- Good knowledge and familiarity with IM4L
- Possess strong and effective interpersonal and communications skills to engage officers at all levels
- Meticulous with a keen eye for details
- Able to work independently as well as in teams
- Able to multitask and work under tight deadlines
- Only Singaporeans need apply

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