Bookkeeper/administrator

**Responsibilities & Tasks**:
**Invoice Management**:

- Accurately key and process invoices in a timely manner.
- Verify invoice details against purchase orders and delivery receipts.
- Ensure proper coding and allocation of expenses to the correct accounts.
- Reconcile discrepancies and resolve any invoice-related issues with vendors.
- Prepare and maintain detailed records of all invoices and transactions.
- Assist in the preparation of monthly financial reports and statements.
- Collaborate with the accountant to ensure accurate and up-to-date financial records.

**Pantry Management**:

- Monitor and restock pantry supplies to ensure availability for staff.
- Maintain an inventory of office supplies and place orders as needed.

**Administrative Support**:

- Assist with general office duties such as filing, photocopying, and scanning documents.
- Sort and distribute incoming mail and prepare outgoing mail.
- Provide support to staff and visitors with inquiries and requests.
- Perform other duties as assigned to support office operations.

**Experience, Skills and Qualifications**
- High school diploma or equivalent; additional qualifications in office administration or XERO accounting experience are a plus.
- Proven experience in an administrative role, with a focus on invoicing and accounting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Able to work at a fast pace environment
- Good communication and interpersonal skills.

Pay: $1,800.00 - $2,200.00 per month

Schedule:

- Monday to Friday

Work Location: In person