Admin Assistant

1 week ago

Singapore HR AFFILIATES Full time

**Communication**
- Minute departmental, staff, parent and parent representative meetings
- Proof-read and fact-check letters and documents
- Translate documents and texts for internal and external communication from English to German and vice versa

**Managing of contacts and appointments**
- Maintain daily calendar & key date calendar for Directors and leadership team Maintain departmental calendars (Outlook)

**Support of internal and external events**
- Organise conferences, events and meetings as requested Book of professional development courses and travel

**Data and system management**
- Research, collate and record strategic data and information
- File digital reports/communication
- Support the setup and function of the school’s LMS (Learning Management System)
- Setup, organise and coordinate academic resources such as digital or paper based assessments, academic data analysis tools, etc Effectively manage and create content in Sharepoint and shared file systems

**Organising documents**
- Locate, update, collate and send student reports and reference documents to other schools, as requested
- File correspondence with external bodies or individuals as requested File minutes of departmental meetings, team meeting

**Requirements**:

- Strong interpersonal skills
- Active listening and good communication skills
- Proactive approach to problem-solving
- Ability to multitask
- Strong time-management and organization skills
- Excellent English and German language to liaising with German stakeholders Location around Upper Bukit Timah. 5 days' work week

HR Affiliates; EA No: 10C3060; ROC No: 53164100K

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