Administration Executive

2 weeks ago


Singapore A*STAR Agency for Science, Technology and Research Full time

**The key role and responsibilities include**:
Assist the TB Operations Manager in developing, maintaining, and overseeing the policies and procedures governing industry engagements in A*SRL/SRIS
Support the TB Director to improve the general administration of TB through close coordination and collaboration with other internal stakeholders
Tracking and managing legal agreements and maintaining legal agreement database (e.g. CRM tracking)
Liaising with project managers to ensure contract terms are followed
Facilitating the negotiation and execution of legal agreements, e.g. filling in templates, checking grammar mistakes and page numbers, cleaning up drafts, summarizing contracts, liaising with collaborators for Non-Disclosure Agreements, Research Collaborative Agreements and coordinating with all parties for signatures
Act as a check point for compliance requirements by sighting compliance related approval documentation where necessary
Provide secretariat support for all TB and contracts negotiation meetings
Ensure key stakeholders involved in agreements are reminded of the need for completeness when filling up standard forms and agreement templates
Ensuring prudent use of resources
Assist in maintaining the KPI database and provide accurate information for reports to internal and external stakeholders
Assists in developing materials for TB engagement activities
Provide support to facilitate the training and guiding of scientific staff using standard templates, e.g. how to fill up standard forms and agreement templates for compliance and contract negotiation respectively
Any related duties as determined by the TB Director

**Requirements**:
Bachelor?s degree in legal/research/science/technology management, or related fields with a keen interest in research and business development administration
Must possess a flair for writing and good writing skills to handle minutes and draft presentation slides
Meticulous, resourceful and uses sound judgment and demonstrates initiative in carrying out assigned duties, with good organisational skills to create / maintain detailed records
Proficient in Microsoft Office ? word, excel and PowerPoint
Able to complete quality work within deadlines
Excellent organizational, communication (both verbal and written) and interpersonal skills, any previous experience with reviewing and managing contracts is an advantage
Able to work independently and as a team in a fast-paced environment
Positive learning attitude with pleasant personality
**Type of Employment**: Full-Time
**Minimum Experience**: 5 Years
**Work Location**: Immunos



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