Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.

Assistant Facilities Manager
Work Dynamics - Integrated Facilities Management

**Job Description**:
Support workplace projects, such as office moves and renovations, ensuring that they are completed on time.

Maintain accurate occupancy workstation allocation in the office versus space system.

Conduct regular headcount and space occupancy updates and to provide such report to client

Coordination of moves, adds, and changes (MAC).

Ensure compliance with health and safety regulations, such as fire safety and workplace ergonomics.

Manage the daily operations of the workplace, including managing facilities, security, and vendor relationships.

Efficiently track and update FM asset inventories; assist in the storing, disposal, and/or retrieval of FM assets

Responds to work orders and complaints promptly with accurate and thorough information according to the specific request. Assists with light duty adjustments such adjusting monitor arms, tightening screws on chairs, and crawling under desks to adjust cables. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage.

Maintain workplace policies and procedures, such as building access, visitor management, and emergency preparedness.

Ensure that workplace facilities are maintained and cleaned to a high standard, and that workplace equipment is in good working order.

Ensure daily work orders and feedbacks are addressed and attended to.

Supervise and maintain the work schedule of the workplace support team, including receptionist, event coordinator, admin coordinator and housekeeping staff.

Be the point of contact and maintain relationships with external stakeholders, such as building landlords and local government age

Job Requirement
1. Bachelor's Degree and at least 5 years of Facilities professional experience
2. Strong Facilities Technical (Mechanical and Electrical) knowledge and experience;
3. Able to handle manual duties and perform regular facilities inspections;
4. Pro-active, independent, able to work with mínimal supervision and perform under pressure;
5. Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
6. Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in Chinese & English)
7. Ability to work flexible hours, occasional weekends and evenings.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.