Project and Bids Administrator

Location: Singapore, Singapore

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

Thales established its presence in Singapore in 1973 to support the expansion of aerospace-related activities in the Asia-Pacific region. Throughout the last four decades, the company grew from strength to strength and is today involved in the primary businesses of Aerospace (including Air Traffic Management), Defence & Security, Ground Transportation and Digital Identity & Security. Thales today employs over 2,100 people in Singapore across all its business areas.
- As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
- Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.
- Project and Bids Administrator (Ref.No. R1004167)
- at our location in Singapore
- You will enjoy having this responsibility:

- Project and Bids Admin support to the project team
- Document control
- Archive and/or retrieve all project documentation
- Coordinate issuance of design documents and other deliverables with engineering team
- Prepare transmittal documents for all incoming/outgoing correspondence
- Maintain project logs including submittals, transmittals, memos, minutes of meetings, etc.
- General administrative support for company projects
- Organize and maintain project files, filing system and project communications
- Provide data entry for projects
- Take meeting minutes for internal and external meetings
- Liaise with project intragroup counterparts to track and close meeting action items
- Book meeting rooms & schedule meetings and conference calls
- Travel & accommodation management
- Expenses claims submission
- Procurement & Finance support for Project Team
- Various support actions for the project (PowerPoint presentation preparation, Word andExcel files creation, etc.)
- Back-up for admin support team members where necessary
- Coordinating with onshore/offshore team
- Secretarial support to Project Director/Managers
- Support Bids & Sales team and tender activities
- You have:

- Possess minimum a Diploma in any relevant discipline
- At least a year of Secretarial / Admin experience with Rail System experience OR at least 3 years of Secretarial / Admin experience
- Knowledge of basic Microsoft office (Word, Excel, PowerPoint)
- Good command of written and spoken English
- Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
- Able to work with minimum guidance
- Experience with supporting bids and projected experience will be an added advantage
- Able to start work immediately will be an added advantage
- Our Talent Acquisition Team is looking forward to hearing from you
- For further information about Thales and GTS as an employer visit us on
- About us
- Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.
- Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

- Stronger together: Networking through internal networks and working in international teams
- Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones
- Attractive conditions: A secure and permanent job with a global company
- Notes
- Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.