Project and Bids Administrator
5 days ago
Location: Singapore, Singapore
Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems. Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.
Thales established its presence in Singapore in 1973 to support the expansion of aerospace-related activities in the Asia-Pacific region. Throughout the last four decades, the company grew from strength to strength and is today involved in the primary businesses of Aerospace (including Air Traffic Management), Defence & Security, Ground Transportation and Digital Identity & Security. Thales today employs over 2,100 people in Singapore across all its business areas.
- As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
- Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.
- Project and Bids Administrator - 12 Months Contract (Ref.No. R1004778)
- at our location in Singapore
- You will enjoy having this responsibility:
- Project and Bids Admin support to the project team
- Document control
- Archive and/or retrieve all project documentation
- Coordinate issuance of design documents and other deliverables with engineering team
- Prepare transmittal documents for all incoming/outgoing correspondence
- Maintain project logs including submittals, transmittals, memos, minutes of meetings, etc.
- General administrative support for company projects
- Organize and maintain project files, filing system and project communications
- Provide data entry for projects
- Take meeting minutes for internal and external meetings
- Liaise with project intragroup counterparts to track and close meeting action items
- Book meeting rooms & schedule meetings and conference calls
- Travel & accommodation management
- Expenses claims submission
- Procurement & Finance support for Project Team
- Various support actions for the project (PowerPoint presentation preparation, Word andExcel files creation, etc.)
- Back-up for admin support team members where necessary
- Coordinating with onshore/offshore team
- Secretarial support to Project Director/Managers
- Support Bids & Sales team and tender activities
- You have:
- Possess minimum a Diploma in any relevant discipline
- At least a year of Secretarial / Admin experience with Rail System experience OR at least 3 years of Secretarial / Admin experience
- Knowledge of basic Microsoft office (Word, Excel, PowerPoint)
- Good command of written and spoken English
- Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
- Able to work with minimum guidance
- Experience with supporting bids and projected experience will be an added advantage
- Able to commit for 1 year contract
- Able to start work immediately will be an added advantage
- Our Talent Acquisition Team is looking forward to hearing from you
- For further information about Thales and GTS as an employer visit us on
- About us
- Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.
- Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:
- Stronger together: Networking through internal networks and working in international teams
- Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones
- Attractive conditions: A secure and permanent job with a global company
- Notes
- Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.
-
Bids & Project Manager
6 days ago
Singapore Thales Full timeLocation: Singapore, Singapore Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems....
-
Manager, Bid Management
10 hours ago
Singapore NCS Full time**Manager, Bid Management (Bid Governance & Bid Review)**: **Date**:12 Feb 2025 **Location**: Singapore, Singapore **Company**:Singtel Group NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of...
-
Bids & Project Procurement Manager
2 days ago
Singapore Thales Full timeLocation: Singapore, Singapore Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day. Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems....
-
Bid Manager
1 week ago
Singapore Cushman & Wakefield Full time**Job Title** Bid Manager **Job Description Summary** In this role, the Bid Manager is to actively manage the bid process for all go-ahead bids, adding value and effective support to Business Development and Commercial Management (BidCom) by leading all day to day bid activities, ensuring bid framework procedures and governance are followed to deliver a...
-
Contract Executive
2 days ago
Singapore GROUND TRANSPORTATION SYSTEMS SINGAPORE PTE. LTD. Full timeThe Ground Transportation Systems (GTS) business of Thales is growing in the region, hence we are looking for additional Contract Executive to join the Legal & Contracts team. The Contract Executive will work closely with the regional Head of Contracts in managing agreement matters across the region. Primarily, this will support the projects in Singapore,...
-
Bid Manger
2 days ago
Singapore E3 DESIGN PTE. LTD. Full time**Jobs Responsibility: - Develop and implement bid strategies to achieve business objectives - Lead cross-functional bid teams, ensuring timely and high-quality submissions - Analyze bid invitations, tender documents, and client requirements - Develop and review bid content, including written responses, diagrams, and visual aids - Ensure compliance with bid...
-
Bid Manager
5 days ago
Singapore COMBUILDER PTE LTD Full timeThe Bid Manager is responsible for overseeing the entire bid process, from initial opportunity identification through to contract award. They coordinate and manage all aspects of the bid submission, ensuring that proposals are compliant, compelling, and submitted on time. The Bid Manager collaborates closely with various internal departments, including...
-
International Bid Strategy Lead
3 days ago
Singapore STAR CAREER CONSULTING PTE. LTD. Full timeAs a Bid Management Specialist at STAR CAREER CONSULTING PTE. LTD., you will be part of a dynamic team dedicated to delivering exceptional results.ResponsibilitiesYou will be responsible for leading the end-to-end bid process, including identifying new business opportunities, developing bid strategies, and submitting proposals.You will develop and execute...
-
Bid Support Specialist
7 days ago
Singapore DECISION SCIENCE AGENCY PTE. LTD. Full time**JD for Bid Support Specialist** DSA is searching for a Bid Support Specialist to join our Singapore office to support our growing business in Singapore. You will be working closely with the Business Development Manager and Project Managers Keeping our focus on growth, we are looking for self-driven individuals who can identify opportunities and are able...
-
Bid Estimator
2 weeks ago
Singapore AVTEL HOLDINGS PTE. LTD. Full timeRoles & ResponsibilitiesAbout the RoleWe are seeking a dedicated estimator to manage detailed pricing and take-offs for a variety of projects, from small modifications to major bids. This role involves conducting site surveys, engaging with clients and suppliers, and ensuring clarity in project scopes.Job ResponsibilitiesConduct site surveys to interpret and...
-
Bidding Executive
7 days ago
Singapore NOVO RECRUITMENT SOLUTIONS PTE. LTD. Full timeExamine the project bidding documents, which include technical specifications, business documents, and drawing documents; - Determine how many projects each curtain wall system has; - Indicate in colour the scope of work for the Twilight contract on the node diagram for the plane, facade, and curtain wall; - Completing the whole cost calculation file,...
-
Bid Manager
4 days ago
Singapore Kone Full time**Did you know KONE moves over one billion people every day? We employ over 60,000 driven professionals in over 60 countries worldwide joined together by a shared vision. As a global leader in the elevator and escalator industry, it is our mission to improve the flow of urban life.** **Why this role?** KONE Singapore is embarking upon an exciting growth...
-
Bid Manager
5 days ago
Singapore Singtel Full time**Bid Manager**: **Date**:15 Nov 2024 **Location**: Singapore, Singapore **Company**:Singtel Group - An empowering career at Singtel begins with a Hello. Our purpose, to Empower Every Generation, connects people to the possibilities they need to excel. Every "hello" at Singtel opens doors to new initiatives, growth, and BIG possibilities that takes your...
-
Proposal and Bid Coordinator
1 day ago
Singapore Textron Full timeAbout the RoleThe Proposal and Bid Coordinator will be responsible for preparing and coordinating proposals and bids for new business opportunities. This includes developing proposal documents, coordinating internal management reviews, and ensuring that all necessary materials are included.Key Responsibilities:Prepare and coordinate proposals and bids for...
-
Bid Estimator Senior
2 days ago
Singapore AVTEL HOLDINGS PTE. LTD. Full timeAbout the RoleWe are seeking a seasoned estimator to oversee detailed pricing and take-offs for various projects, from small modifications to major bids. This role involves conducting site surveys, engaging with clients and suppliers, and ensuring clarity in project scopes.Key Responsibilities:Conduct site surveys to interpret and expand client briefs,...
-
Bid Manager
2 days ago
Singapore Peoplebank Full time**Bid Manager** - 1 year contract role **Our Client** - A multinational enterprise information technology company **The Opportunity** We are looking for a Bid Manager who will be responsible to lead internal team to deliver winning bids that meet all scope, time and quality expectations through planning, controlling and managing internal...
-
Bid Manager
2 days ago
Singapore Blue Stream Consultancy Pte Ltd Full time**Responsibilities**: - Leading the planning, management, and control of all bid activities - Leading the delivery all aspects of the tender process, including information, presentation, accuracy and submission of formal bid and pre-qualification responses to maximize success - Responsible for developing and maintaining close customer relationships -...
-
Bid Management Executive
4 days ago
Singapore ENSIGN INFOSECURITY (CYBERSECURITY) PTE. LTD. Full time**Responsibilities**: - Ensure complex bids are compliant to corporate bid management framework - Manage bid risk - Review bid submission inputs from a variety of stakeholders, typically involving contributions from vendors/suppliers, sales, legal, finance, technical and delivery teams - Review the completeness of the bid, ensuring all required components...
-
Bid Preparation Specialist
1 day ago
singapore, east region, sg Globalwide M&E Pte Ltd Full timeKey ResponsibilitiesBid Preparation: Develop Bills of Quantity to ensure accurate project scope and cost estimation. Sourcing sub-contractors and suppliers, evaluating price comparisons, and creating detailed costing summaries.Cost Control: Analyzing project specifications to identify opportunities for cost savings and recommending measures to achieve them....
-
Bids and Proposal Specialist
1 day ago
Singapore AECOM SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesJob DescriptionManage all technical and commercial components for multi-disciplinary services bids. Preparation of internal governance, production of winning proposals and presentations to drive business growth. Coordinates and manages proposal technical components, internal governance, pricing and presentations. Demonstrates...