Executive Program Assistant

3 days ago

Singapore TARA CLIMATE LTD. Full time

The Executive Program Assistant will provide a full range of administrative support to the Regional Program Director and the Tara Program Leadership Team. He/she is expected to perform a variety of tasks and handle urgent requirements to support the day-to-day business of the Program Leadership Team, including organising schedules, meetings, travel, and logistics; researching and preparing documents, presentations, and briefs; coordinating and project managing key internal deadlines.

**Key responsibilities**

The Executive Program Assistant will assist the Regional Program Director and support the Program Leadership Team in a broad suite of duties, including the following:

- Organizing and scheduling meetings for leadership team members, including complex multi-participant and multi-time zone calls.
- Remind the Regional Program Director of important tasks and deadlines, ensuring effective and timely response to key stakeholders.
- Helping the leadership team with organizing of travel and sites visits.
- Helping the program team with the planning and organization of annual meetings and events.
- Assisting the program team with research and writing tasks and preparation of documents and materials.
- Preparing documents for meetings including Board meetings and internal meetings.
- General communications related support - including formatting and/or coordinating with designers to format MS Word and PPT documents.
- Any other task as assigned from time to time.

The Executive Programme Assistant will report to the Regional Program Director and will collaborate closely with the program leadership team.

**Experience and competencies**
- At least 5 years of relevant executive support experience, with some experience working in an international environment.
- Highly organised with excellent coordination skills and a keen attention to detail; ability to juggle multiple priorities and meet deadlines.
- Excellent command of written English, ability to communicate in another regional language a plus
- Self-motivated and service-oriented, with a proactive “can-do” attitude to challenges and changes.
- Proven track record of working in an environment that demands professionalism, discretion, and confidentiality.
- Proven experience with MS Office Applications; especially skilled in creating visually compelling power point presentations.
- Excellent organizational and time management skills, with a proven ability to take direction and initiative, work well under pressure, and be a creative problem-solver;
- Flexible working hours over international time zones required and experience working in an international team environment desirable
- A grasp of energy and climate change issues is not essential, but there must be genuine interest in the mission and to learn

**What we can offer you
- A unique opportunity to work as part of a highly dynamic, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work.
- A highly flexible self-managed approach in terms of day-to-day arrangements.
- Competitive compensation commensurate with experience and country benchmarks, and a generous leave policy
- An initial 12-month contract, with high possibility for renewal
- Hybrid/remote work environment.

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