Administrative Assistant

2 weeks ago


Singapore National Skin Centre(S) Pte Ltd Full time

-Family Group:

**(A) SPECIFIC (80%)**
- Review, update, and upload all Nursing related policies, Standard Operative Procedures

and Work Instructions yearly and as and when required.
- Schedule appointments, interviews, meetings and booking rooms for all Nursing Quality related meetings or discussions.
- Schedule and send reminders for Nursing Quality meetings such as Nursing Quality Improvement, Key Performance Indicators, Unit Based Patient Safety Collaboration

and NC/Clinical Care Champions meetings, and any other meetings as required.

Create Virtual meetings IDs and facilitate the meetings accordingly.
- Attend to all administrative matters for Nursing Quality that include:

- Answering calls, coordinate activities and engagement with stakeholders.
- Coordinate, plan and distribute or circulate correspondences, circulars,

seminars, confirmation appraisal reports, etc.
- Take minutes at meetings, update reviewed minutes and circulate to wards/ departments.
- Establish and maintain Nursing Quality files for records and audit purposes:

- Policy and work instructions
- Workflows
- Reports
- Other documents
- Maintain equipment such as IT hardware, recorder or videography equipment used for Nursing Quality or in Department of Nursing Administration.
- Draft and prepare Nursing Quality related posters, flyers, electronic direct mailers(EDM), etc; and distribute accordingly to wards/departments.
- Collate and register nursing nominees for Quality related Courses, Seminars and

Conference.
- Track, update and maintain register of mandated or required Nursing Quality training for Nurses; representatives at various Quality meeting/committee/workgroup/etc; and any other platforms.
- Manage digital work and digitalise processes to move Nursing Quality to the next level and build a tracking system that will be hassle free.

**(B) DEPARTMENT / GENERAL LEVEL (20%)**
- Carry out other assignments or ad hoc projects as and when assigned by nursing administrators or supervisors.
- Exercise economy and care in the use of equipment and supplies.
- Support the hospital by participating actively in the various activities organized by the hospital.
- Work in co-operation with other departments in the discharge of their duties.
- Provide coverage for department secretary/ administration assistants, when necessary.



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