Executive (Events & School Operations)

2 weeks ago

Singapore EDUCARE HUMAN CAPITAL PRIVATE LIMITED Full time

**About our Client**

**Job Roles
(A) Event Management

Planning and support the execution of school events, mainly in the area of food catering that includes:

- Sourcing of caterers/vendors for provision of food catering/refreshment; Sourcing of food items for ad-hoc/special school events.
- Special arrangements for people with special diets/allergies.
- Working with the school’s Admin. Manager on the budget and procurement matters.
- Managing logistics requirements.
- Liaising with vendors and working hand-in-hand with the school staff to carry out events smoothly.
- To work with school’s stakeholders in organising formal dinners held outside school (e.g. hotel), which includes attending external work meetings and overseeing the set up of external venues for the events.

(B) School Operations

Act as the point of contact for Priting matters which entails:

- Working closely with Exam Committee in the printing of Exam papers, and be responsible in the security of the exam papers (i.e. to ensure the safekeeping of exam papers after it is printed).
- Ensuring that the exam SOPs are followed for the printing of exam papers.
- Meeting the respective teacher i/c to go through the printing requirements of each exam/test paper.
- Ensuring that all printing requests from teachers (during the school year) is done on time.
- Guiding teachers/staff in the proper use of the printing machines.
- Being the point of contact for on-site technicians in the troubleshooting of printing machines.
- Upkeeping the cleanliness and tidiness of the Printing room.

(C) Other Assigned Duties

Deployed to school’s General Office at assigned periods to provide customer service and student support service at the General Office Reception Counter
- To follow the school’s standard operating procedures and provide administrative support together with the School Admin. Team.
- Play a role in the school emergency exercises and other administrative/operational areas, which may be required from time to time.

**Requirements**:
Preferably have at least 3 years of relevant experience in:

- Working with multiple parties (internal and external customers) in organization of events.
- Organization of food catering for events.
- Printing (in the use of heavy-duty digital copiers)
- Managing a Printing Room in a school setting
- Printing and handling sensitive and critical bulk printing in a limited time.

Relevant experience (within the last 3 - 4 years) working in a local mainstream school environment in providing service at reception counter.
- Computer literacy
- Have strong communication and good interpersonal skills.
- People-oriented.
- Have strong organizational skills and be able to manage projects and resources independently and effectively.
- Able to multi-task and be composed under pressure.

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