Admin Officer

1 week ago


Singapore YY CIRCLE (SG) PRIVATE LIMITED Full time

We are hiring an Admin Officer on behalf of our client, a reputable property management company specializing in building and property facilities management services.

**Responsibilities**

1. Responsible for the common facilities in:

- The management, bookings, maintenance of all facilities
- Updating SP list
- Updating change of address
- Update master list
- Defect list and fixing date of inspection and closing summary of defect list and appointment dates.
- Keying in of data
- Handing over of security pass / carpark label
- Collection of Admin fee / Renovation fee / Security Pass

2. Administer the following works:

- Refund of renovation deposit
- Refund of other deposits

3. Strata roll

4. Order and keeping track of stationery inventory including office inventory

5. Postage record for mailing

6. Circulation of minutes / correspondence / letter (Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
7. Registration of movement of key (in key press)

8. Preparation of circular to Subsidiary Proprietors / residents

9. Distributing incoming fax / letters and keeping proper records of

correspondences

10. Keeping record of file opened

11. Keeping record of all operation M&E drawing and tracing

12. To assist the Condo Manager in any other administrative duties as and when being delegated.

**Requirement**

1. Proficiency in Microsoft Office Suite and familiarity with property management software is a plus.

2. High attention to detail and the ability to work independently

3. 5.5 days work week


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