Admin Officer
1 week ago
We are hiring an Admin Officer on behalf of our client, a reputable property management company specializing in building and property facilities management services.
**Responsibilities**
1. Responsible for the common facilities in:
- The management, bookings, maintenance of all facilities
- Updating SP list
- Updating change of address
- Update master list
- Defect list and fixing date of inspection and closing summary of defect list and appointment dates.
- Keying in of data
- Handing over of security pass / carpark label
- Collection of Admin fee / Renovation fee / Security Pass
2. Administer the following works:
- Refund of renovation deposit
- Refund of other deposits
3. Strata roll
4. Order and keeping track of stationery inventory including office inventory
5. Postage record for mailing
6. Circulation of minutes / correspondence / letter (Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
7. Registration of movement of key (in key press)
8. Preparation of circular to Subsidiary Proprietors / residents
9. Distributing incoming fax / letters and keeping proper records of
correspondences
10. Keeping record of file opened
11. Keeping record of all operation M&E drawing and tracing
12. To assist the Condo Manager in any other administrative duties as and when being delegated.
**Requirement**
1. Proficiency in Microsoft Office Suite and familiarity with property management software is a plus.
2. High attention to detail and the ability to work independently
3. 5.5 days work week
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