HRp Admin Executive

**Job no**: 575770
**Work type**: Full time
**Location**: Singapore, Singapore
**Categories**: Administration, Client Payroll
**Office Location**: Singapore

**About TMF Group**

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

**Job Purpose**:
This role will assist the HRP Team in term of opening and closing of Bank account. Deliverables to provide excellent service to clients.

**Key Responsibilities**:

- Trust account for 2 banks - DBS, Stanchart (opening for new clients - and closure). Stanchart online opening - have to get authorized approvers, get bank tokens for HRP users, for closing of accounts - manual filling in of form and draft letter of closure and need to send the SCB instructions and have to liaise with banks. DBS need to create a bank token whenever there is new users HRP or deletion of users.
- Finance monthly reporting, liaising with banks, finance reporting, total headcount, bank balances
- Banks - act as contact person for banks (e.g. rejection of funds, excess etc) and then liaise with HRP staff, sit in meeting with banks
- Compliance review (assist on new client CAF, existing client CAFC, chasing for mandate completion)
- Download and save all documents in the correct folders
- Quarterly review of bank accounts for all dormant accounts / exit clients
- Check Unit4 and Timesoft headcount that they give us and vs our billing (tedious - have to check one by one)
- Do a check of LSA - new, renewal, migration of LSA, liaise with GST if LSA is not correct, then check again after they amend
- Assist dept in Docusign of all documents and have to follow-up
- Client events logistics assistance
- Support for Prosoft clients e.g. client call in for password issues)
- Payroll processing for 3 clients (given up currently because it sometimes clash with admin)
- Collect mails, may open mails and attach and send to whole department for identification
- Department meeting co-ordination and assistance, department activities help out
- Housekeeping for department hardcopy documents
- Check dept clean desk policy
- Assist HRP TL/AM/M in department admin matters as assigned,
- All department general admin matters,
- Compilation of data for MAS and other statistical purposes when required,
- All adhoc admin duties

**Key Requirements**:

- Diploma / Degree Holder in Human Resources Management or Accountancy or any related disciplines is preferred;
- At least 2 year of experience. HR officer with payroll background is also invited to apply.
- Well-versed in local country employment ordinances, tax practices and pension and related ordinances.
- Previous experience in sizeable professional firms will be an advantage.
- Able to speak well and able to communicate with clients.

**What’s in it for you?**
- Hybrid working arrangements.
- Work with colleagues and clients around the world on interesting and challenging work.
- We provide internal career opportunities so you can take your career further within TMF.

**Want to know more about a career at TMF group? Watch this video**:
**Advertised**: 11 Nov 2024 Singapore Standard Time
**Applications close**: 31 Dec 2024 Singapore Standard Time