Payroll and Operations Specialist

**Position summary**

**Key responsibilities**

**Payroll management**
- Manage the full payroll cycle including validation, processing, and disbursement for all Singapore employees
- Process monthly CPF contributions and ensure compliance with CPF Board regulations
- Calculate and process salary adjustments, bonuses, commissions, and other variable compensation
- Administer employee benefits including claims processing and reconciliation
- Maintain accurate payroll records and ensure data integrity across all systems
- Prepare and analyze payroll reports for management review
- Resolve payroll discrepancies and address employee inquiries professionally

**Immigration & visa processing**
- Prepare and submit documentation for pass renewals, cancellations, and amendments
- Stay current with MOM policies and ensure organizational compliance
- Liaise with government authorities regarding immigration matters
- Provide advisory support to hiring managers on visa eligibility requirements
- Track visa expiration dates and initiate renewal processes in a timely manner

**Tax compliance**
- Coordinate annual IR8A preparation and submission to IRAS
- Ensure compliance with Singapore tax regulations including withholding tax requirements
- Prepare and submit relevant tax forms and statutory returns
- Assist with tax audits and inquiries from regulatory authorities
- Provide tax-related guidance to employees and management

**General finance support**
- Support month-end and year-end closing processes
- Participate in implementation and enhancement of payroll systems
- Develop and maintain SOPs for payroll processes
- Collaborate with regional and global finance teams on cross-border matters
- Contribute to process improvement initiatives within the finance function
- Assisting in handling company **benefits claims and handling leaves (eg: Childcare/maternity etc)** matters

**Qualifications**

**Required**
- Bachelor's degree in Accounting, Finance, Human Resources, or related field
- Minimum 3 years of experience in payroll management in Singapore
- In-depth knowledge of Singapore employment laws, CPF regulations, and tax requirements
- Proficiency with Xero accounting software
- Strong attention to detail and high level of accuracy
- Excellent problem-solving and analytical skills
- Ability to maintain confidentiality of sensitive employee information

**Preferred**
- ACTA certification or relevant payroll certifications
- Experience in a multinational environment
- Knowledge of regional payroll practices across APAC
- Advanced knowledge of Xero and SimplePay
- Experience with process automation and system implementation

**Skills & attributes**
- Excellent communication skills, both written and verbal
- Strong time management and organizational abilities
- Ability to work independently while supporting cross-functional teams
- People service orientation with strong interpersonal skills
- Adaptable to changing priorities in a fast-paced environment
- Proactive approach to problem-solving and process improvement
- **We will be prioritizing applicants who have a current right to work in Singapore, and do not require sponsorship of a visa.**_

**MORE ABOUT PALO IT**:
We’re eager to adapt to change, learn from our experiences and move to meet our planet’s urgent needs. We are continuously taking action to:

- Become a climate net-zero company
- Attain 50% of revenue from projects with a positive impact
- Train 100% of our workforce on impact
- Achieve B Corp certification among all our offices across the globe
- Continuously measure & improve employee happiness

**Our clients** are amongst the world's most successful companies. We innovate with both established Fortune 1000s, SMEs and start-ups who aim to make an impact, become global leaders and address the world's most complex challenges.

**What We Offer**
- Stimulating working environments
- Unique career path
- International mobility
- Internal R&D projects
- Knowledge sharing
- Personalized training

For more on our team culture and benefits, check out our **careers page**.
- PALO IT Singapore is an equal opportunity employer. Employment decisions will be based on merit, qualifications and abilities. Palo IT SG does not discriminate in employment opportunities or practices on the basis of race, colour, religion, sex, sexuality, national origin, age, disability, marital status or any other characteristics protected by law._
- Protecting your privacy and the security of your data are longstanding top priorities for Palo-IT._
- Your personal data will be processed for the purposes of managing Palo-IT’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results, and as is otherwise needed in the recruitment and hiring processes._

Pay: $3,000.00 - $5,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Professional development

Schedule:

- Monday to Friday

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