Staff Secretary

**Co-curricular Activities**:

- Collaborate with teachers, staff, and external partners to provide engaging and educational activities and to enhance CCA offerings.
- Schedule and coordinate all co-curricular events, ensuring they do not conflict with academic schedules and major school events.
- Coordinate the scheduling of relief teachers for planned and unplanned teacher absences, including illness, professional development, and other leave requests.
- Maintain accurate records of all co-curricular activities, including participation rates, budgets, and program evaluations.
- Ensure all activities comply with school policies, safety guidelines, and relevant regulations.
- Gather feedback from students, parents, and staff to continuously enhance program offerings.
- Communicate effectively with students, parents, and staff about available co-curricular opportunities and schedules. Address parent inquiries and ensure they are well-informed about forthcoming activities and opportunities

**Education Visits**:

- Support Academic team with administration support for trips including but not limited to preparing/ processing necessary documents, forms, and purchase requisition requests for the trips
- Support the Trip leaders with coordination between various stakeholders or vendors as necessary
- Support the Education Visits coordinator with regards to any training or administrative support as needed

**Relief Coordination**:

- Support the relief coordinators - Deputy Heads and Head of Pre - Prep with organising relief cover for absences of teaching and teaching support staff
- Building the pool of relief cover teaching pool and resources

**School Events**:

- Actively participate in supporting the teams that lead the major termly events such as - productions, Brighton society events, celebrations in school etc.
- Supporting all areas of the above role with secretarial tasks such as minute taking and drafting of agenda items
- Be in charge of administering the Staff room area and common rooms including tasks such as distributing mail, assisting with the collection and safekeeping of exam papers, and arranging postage and courier services. Any other ad hoc tasks in supporting the academic team.

**Position Requirements**:

- Strong organizational and project management skills.
- Excellent interpersonal and communication skills, both written and verbal.
- Ability to work both independently and collaboratively in a school environment.
- Proficiency with technology and software tools for event planning and management.
- Commitment to fostering an inclusive and supportive environment for all students.
- Strong organizational & administrative skills, with the ability to manage multiple tasks and deadlines effectively. Flexibility and adaptability to respond to changing priorities and emergencies in a fast-paced environment.

**Qualifications**:
Previous experience in student activities, event planning, or a related area within a school setting is desirable but not required.

**Contacts**:
CCA/external vendors, parents & staff, Senior Leadership Team

**Working Conditions**
- **Work Schedule**: Full-time position with regular school hours. Occasional evenings and weekends are required to supervise and coordinate events and activities.
- **Work Environment**: The role involves working in both office and school settings. Frequent interactions with students, staff, and external partners. The work environment can be fast-paced and may require multitasking.

**Terms of Employment**
- Working Hours: 8:00 am - 5:00 pm Monday to Friday
- Annual Leave: 21 working days per annum
- Medical Benefits: Group medical insurance
- Sick Leave/Hospitalisation Leave: 14 days sick leave and 60 days hospitalisation leave
- Probation Period: 3 months from date of commencement
- Referee request: minimum 2 Required Background check: Required

**Safeguarding**

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.