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Finance, Admin and Corporate Services Associate
2 weeks ago
Position opens with immediate availability
**What The Role Is About**
As part of Generation Singapore, the Associate will join a fast-paced, collaborative team dedicated to creating impact for jobseekers in Singapore. The Associate will report directly to the Acting Chief Operating Officer (COO) and collaborate closely with the other teams to create impact in the lives of the Generation learners. The Associate will be responsible for supporting the overall finance, administrative and corporate services duties in the organization.
**Who We Are**
You will be part of Generation: You Employed, Singapore, a local charity with a mission to create meaningful career pathways for people facing barriers to employment. We are an affiliate of Generation: You Employed, a global network of non-profit organizations working on a mission to bridge the gap between education and employment systems to prepare, place and support people into meaningful jobs that are otherwise inaccessible.
Generation was created in 2014 to help bridge this gap—at speed and scale. Till date, Generation has supported more than 70,000 people of all ages across 17 countries to get into career-launching jobs. Our placement rates are one of the best in the market at nearly 82% of all Generation graduates securing full-time jobs within 90 days from completing the program.
We are able to achieve such outcomes as a result of a robust demand-led methodology to design and deliver profession specific skilling programmes that lead to employment. We are building proof that this training creates real business outcomes for employers, and lasting career impact for trainees—so everyone has the incentive to invest in skills.
Our goal is to help our learners achieve personal and professional success—and fundamentally change their life trajectories. Generation programmes prepare unemployed or underemployed people of all ages for jobs in various sectors.
**What You Will Do
**Corporate Services**
- Provide Board secretarial support, including organising and staffing board meetings and AGMs
- Liaise with relevant stakeholders on governance and compliance matters
- Ensure robust internal control of processes and policies
- Troubleshoot with the relevant teams/stakeholders in case of noncompliance
**Finance**
- Assist the annual audit process
- Assist the annual internal budgeting and cost & pricing process, under the leadership of Regional Finance Manager
- Ensure all financial records are properly kept and maintained
- Input payment to external vendors
- Liaise with external Accounting vendor to ensure proper recording of transactions in the accounting system
- Assist in month end closing
**Administration**
- Assist the People and Culture Manager for the recruitment and onboarding process for new employees, as well as maintaining HR records for current employees
- Ensuring proper management of organization’s records, including materials archives, student/employee file archives
- Review contracts for conformance to company policy and best practices
- Ensure insurance, legal, health and safety obligations are adhered to
- Assist with other administrative tasks as required by management
**To Be Successful You'll Need To Be/Have**
- Alignment with Generation mission and values
- An independent self-starter who takes end-to-end ownership of tasks assigned, and seeks opportunities for improvement
- Able to identify and solve core problems by being creative and proactive
- Able to collaborate extensively across the organization with internal and external stakeholders
- Excellent planning, record-keeping and organizing skills
- Meticulous, orientation to detail and time management
- Adaptable, open to changes and comfortable with fast working environment
- Have a growth mindset
**Qualifications**
- 2+ years of related work experience
- Degrees/Diplomas in related areas such as business, accounting, finance, corporate administration will be advantageous
- Experience in handling full set of accounts and online accounting systems
- Experience in implementing processes/internal control
- Excellent command of written and spoken English
- Intermediate knowledge of MS Excel
- Applicants must be eligible to work in Singapore
