Executive, Events

2 weeks ago

Singapore SINGAPORE SCOUT ASSOCIATION, THE Full time

**Location**:The Singapore Scout Association, 1 Bishan Street 12, Singapore 579808
**Reports to**:Executive Director

**About Us**

The Singapore Scout Association (SSA) is a non-discriminatory youth movement established in 1910, committed to developing young people into responsible and active citizens. Through a value-based programme grounded in the Scout Promise and Law, SSA nurtures individuals who contribute meaningfully to society.

As part of our support services team, we are seeking a reliable and proactive **Events & Operations Executive**to oversee our key events and manage the organisation’s facilities and operations. The role offers a unique opportunity to work at the intersection of logistics, event management, and operational coordination in a purpose-driven environment.

**Position Overview**

This role is ideal for someone who thrives in both dynamic event settings and structured administrative operations.

**Key Responsibilities**

**1. Event Management**

Plan, coordinate, and execute SSA’s key events, including but not limited to:

- Annual General meeting
- Award ceremonies
- Scout Anniversary
- National and Special Events
- Liaise with internal departments, external vendors, and key stakeholders to ensure smooth event execution.
- Source logistics and manage event vendors including catering, logistics, audio-visual, and printing, where necessary,
- Develop event timelines, budgets, and checklists.
- Coordinate venue bookings, event set-ups, and on-site logistics.
- Prepare post-event reports and evaluations.
- Support event-related communications, registration processes, and collateral preparation.

**2. Facilities & Operational Support**
- Manage booking and usage schedules for SSA facilities, including hall, meeting rooms, session room, conference room etc.
- Coordinate access card issuance and return for onboarding and offboarding staff.
- Maintain inventory and functionality of IT and AV equipment; provide basic troubleshooting or coordinate technical support.
- Monitor the condition of the building, coordinating maintenance, repairs, and housekeeping as necessary.
- Work with external contractors on facility-related services, including pest control, aircon servicing, and office upkeep.
- Assist in preparing procurement documents and operational SOPs where needed.
- Ensure adherence to safety and security procedures across the premises.

**Additional Attributes**
- Strong multitasking ability and attention to detail
- Comfortable working both independently and as part of a team
- Willing to work flexible hours, including evenings or weekends for major events
- Possess a hands-on, problem-solving mindset and readiness to take initiative

**Skills & Requirements**
- Diploma or Degree in Events Management, Business Administration, Facilities Management, or a related field
- Prior experience in event planning or facilities operations preferred but not critical
- Excellent interpersonal and good management skills
- Strong organisational and time management abilities
- Proficient in Microsoft Office and Google Workspace tools
- Familiarity with IT equipment and AV systems is an advantage

**Why Join Us?**

Be part of a mission-driven team that supports the development of Singapore’s future leaders. This role offers you the opportunity to contribute meaningfully through impactful events and well-maintained facilities that support the Scouting movement.

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