Facilities Admin Assisstant

2 days ago

Singapore HR Affiliates Full time

Location at Upper Bukit Timah, 5 days' work week

Coordinate and work closely with Facility Administrator on daily operations, includes but not limited to Administrative, and Facilities and operational duties.

**Administrative Tasks**
- Provide administrative support to the Facilities Department
- Assist with the flow of coordination of emergency preparedness/evacuation
- Prepare operational reports and attendance reports for the Team (including OT, leave summary and staff’s personal claim forms to HR)
- Assist in the procurement of maintenance related equipment and furniture
- Maintain facilities records such as As-built plans, service contracts, leases, asset inventories and others.
- Be the point of contact for the feedback system in relation to facilities matters
- Be the minutes taker for facilities meetings

**Facilities Operations**
- Support and assist the Facility Administrator and Facility Manager to oversee the day-to-day operations (facilities services, security, health & safety, maintenance, first-aid, cleaning, landscaping and others)
- Participate in the inspection walkabouts and identify operational and maintenance related issues
- Ensure the department’s compliance with the government regulations and environmental health and security standards
- Manage vendors and ensure the work is done with respect to the contractual agreements/SLA/KPI
- Monitor the maintenance and upkeep of facilities equipment
- Assist in the review of facilities management policies, procedures and contracts.
- Oversee ad-hoc projects
- Conduct site inspections and assessments
- Allocate and manage facility space to maximize its usage

**Security**
- Assist with the access card registration and de-activation.

**Workplace Health & Safety**
- Maintain and assist in the review of H&S requirements and records such as Risk Assessments, Fire Safety Audit, Crisis Management and others.
- Attend to safety and emergency response trainings, e.g. fire drill and evacuation
- Ensure engaged service providers comply with the safety regulations and security rules.
- As part of the emergency response team, attend to job duties as assigned emergencies.

**Requirements**:

- Nitec or Diploma education
- Prior experience in administration role. Experienced in reviewing contracts will be preferred
- Service oriented attitude
- Good team player
- Initiative and proactive

HR Affiliates; EA No: 10C3060; ROC No: 53164100K

**Job Types**: Full-time, Permanent

**Salary**: $2,500.00 - $2,800.00 per month

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: One location

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