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Admin Assistant
2 weeks ago
**ROLES AND RESPONSIBILITIES
Administrative Activities
- Arranges meetings, and other nursing department activities. Records minutes of meetings
- Organizes and maintains proper filing system of related correspondences, monthly ward performance indicators and circulars, monthly report of headcount, Nursing Director’s activities calendar and any other reports.
- Keeps inventory of stationery items (level 4 Nursing Office) and place requisite for supply and replenishment.
- Handles incoming and outgoing mails, sort out mails/documents, and dispatches documents to the ward and other departments
- Receives deliveries from vendors, MMD and other sources for Nursing Service, and wards.
Staff Training Activities
- Books training room for nursing training programmes.
- Sends reminder to Nurse Manager on training dates, time and location.
- Prepares refreshment, logistic requirement, course materials, and required
training equipment and tools for each training session.
- Maintains and updates the nurses Continuing Education training attendance
in SNB register.
- Collates course nominations and registration for ad hoc and external
courses.
General
- Maintains knowledge of current trends and advances in Microsoft Office
programmes. Utilizes knowledge and assist to prepare charts for training
and presentation if required.
- Participates in continuous quality improvement activities and/or projects at department / hospital level.
- Demonstrates good inter-personal skills and communicates effectively with all members of the healthcare delivery team and external
Customers
- Performs any other duties as assigned by Supervisor
QUALIFICATIONS
- Academic Qualification
- Preferably GCE “N” Level or ITE in Office Skills
EXPERIENCE
- Preferably has experience in health care setting
SKILLS
- Proficient in Microsoft Words, Excel and Power Point & Outlook.
