Executive Assistant

2 weeks ago


Singapore SS&C Technologies Full time

SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.

**A **b **out In **t **r **ali **n **ks Inc.**
SS&C Intralinks provides a SaaS solution to enable secure collaboration and secure online document sharing both inside and outside of companies firewall.

The backbone of our business in security. We are trusted by over 99% of the fortune 1000 companies to help them navigate across their most critical strategic initiatives.

**Overview**

**We are recruiting for an Executive Assistant to support the Sales Team. The Executive Assistant needs to have a deep understanding of the company, business and identify who the key stakeholders are.**

**For this same reason, it is important an Executive Assistant has great interpersonal skills, is well-presented and professional. The daily responsibilities **involve scheduling appointments and meetings; answering and screening calls; tracking and monitoring business issues; resolving problems that do not require action by the senior management; making travel arrangements; and processing travel and expense reports.

**Executive Assistant**:

- Provides administrative support, which involves:

- Scheduling appointments and meetings based on business priorities; Preparing and distributing materials to meeting participants as required; Revising meetings and appointments as needed to avoid scheduling conflicts.
- Answering and screening calls that ask for access to the SVP, Sales; Redirecting calls to appropriate parties; Providing callers with information if possible.
- Tracking and monitoring pending business issues for follow-up.
- Identifying and resolving problems that do not require the involvement of the SVP, Sales in accordance with the priorities, policies, commitments, and goals of the executive team.
- Maintaining records on passports and obtaining visas as required; Alerting executives of any documentation required for travel.
- Processing travel and expense reports for executives to ensure compliance with existing company policies; Noting excessive charges or possible exceptions to policy; and,
- Maintaining correspondence files; Maintaining files of medical and other confidential executive information.
- Provides administrative support for Global / Regional / Board meetings which involves collecting and consolidating all documents for participants. Arranges for meeting space, food, and beverages as required. Travels to off-site Board meetings to provide administrative and operation support.
- Travelling (



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