Front of House/receptionist

2 weeks ago

Outram, Singapore PTS CONSULTING (SINGAPORE) PTE. LTD. Full time

**Role Front of House/Receptionist**
**Location Singapore**
**Reports to Office Manager**
**Role Overview**
We are offering a part time role at a prestigious financial institution in the Marina Bay area. The role may develop from the initial 4 to 5 days a week in the future.

This role is ideal for someone looking to re-enter the workforce or seeking a work/life balance.

The office is brand new and within walking distance of the NS line or DT line. Set over 20,000sq ft it houses the local team of this international organisation.

If you have excellent customer service skills, are computer literate and can work confidently and calmly for a high performing organisation this role could be for you.

Working with one other person you will form a team to handle the front of house receptionist duties.

The role requires the person to be the initial point to contact to staff and visitors who will expect a very high standard of service.

In addition to those duties, you will also need to prepare any meeting rooms and make sure the office technology such as AV is functioning correctly.

PTS is proud to be an equal opportunity workplace.

**Responsibilities**
The Role will require you to:
1. Answer telephone calls, take messages and greet guests

2. Manage the incoming mails/parcels and distribute to the relevant departments

3. Provide administrative support, e.g. stationery, printing, business card ordering

4. Perform audio/visual system support

5. Manage meeting rooms to ensure they are tidy and clean prior to and after each meeting

6. Monitor Conference Room Tracker

7. Greet and escorting guests

8. Manage tea ladies for food and beverages

9. Maintain the office and pantry supplies

10. Arrange access cards for office and parking access

11. Update contact list

12. Handle invoices

13. Assist colleagues in copying, scanning, lamination, binding on request

14. Make stands, notice, and labels of the office

15. Assist in any events or ad hoc projects

**Experience and Characteristics**
Applicants must be able to demonstrate the following:
1. Previous experience in a high performing office environment and/or

2. Previous experience of in-person customer service eg hotel

3. Knowledge of MS office and experience of, or aptitude for office technology such as AV

4. Self-driven, flexible, with excellent communication and interpersonal skills

5. Excellent English

6. Detail-oriented, confident and responsible

1. Initially 5 hours a day, 11:00 to 16:00

2. Monday to Thursday

3. Potential to go full time

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