Executive Director

The Executive Director of the NZ Chamber is a part-time (30 hours/ week
- neg) role responsible for the overall operations of the Chamber, working with the Executive Committee, and leading the Chamber’s activities on a day-to-day basis. Specific responsibilities include:

- Stakeholder relationship management (Sponsors, Executive Committee, Chamber members, the New Zealand community in Singapore, and NZ Inc);
- Sourcing and signing up new Chamber sponsors;
- Managing Event calendar; envisioning, proposing, collaborating, and determining the viability of event ideas;
- Sourcing event sponsorship;
- Maintaining and Driving membership growth;
- Raising the profile of the Chamber and increasing its effectiveness for the membership;
- Ensuring value to sponsors and members;
- Overseeing all aspects of Marketing and communications, including traditional and social media;
- Working with the Executive Committee;
- Staff and volunteer management, including oversight of staff responsibilities;
- Timely management and reporting of the Chamber’s monthly and annual accounts, oversight of the statutory Annual Audit, and
- Board meeting preparation and follow-up requirements.

MAIN DUTIES of the role include (but are not limited to)
- **Membership**:Developing and executing strategies for the growth of Chamber membership; Assisting members to sign up and renew their membership; liaising with members to ensure members receive value from their membership.
- **Sponsors**:Managing sponsor relations on behalf of the Chamber, seeking opportunities for new Chamber sponsors, and ensuring the sponsor's interests are aligned with and upheld at events.
- **Community**:Maintaining and developing relationships with NZ Inc; other New Zealand Chambers in the region as part of the NZ ASEAN Business Alliance; other business Chambers, Trade Associations, and similar organisations in Singapore as part of the SBF TAC’s Alliance; representing the NZ Chamber and business community where necessary by attending external events.
- **Compliance and Statutory**:Ensuring the activities of the Chamber are consistent with the Constitution and Statutory obligations and ensuring financial compliance, in conjunction with the Chamber’s Honorary Treasurer and Auditors (ie; financial record keeping and finance management); Development and promulgation of policies and procedures as required.
- **Governance**:Working with the Executive Committee and subcommittees; Managing the Agenda and recording/filing of Minutes at Executive Committee meetings; liaising with the President and Chamber officers regularly.
- **Financial (in conjunction with the Chamber’s Honorary Treasurer)**:Preparing and reviewing monthly financial reports; Timely payment and invoicing of staff and suppliers; cash flow management and filling of invoices.
- **Administrative**:Maintaining and improving effective office systems; Insurance and Records management; Oversight of effective supplier relationships.
- **Staff Management**:Line manager for all employees of the Chamber; Staff Health and Safety; Recruitment and leave approval of new staff (as required) and volunteers.
- **Events Management**:Work with the Events Manager to ensure quality events for members and sponsors; attend Chamber events and host as needed.
- **Marketing and Communications**:Oversight, and provide directives of the Chamber website, newsletter, and social media presence (e.g., Facebook, Twitter, LinkedIn, Instagram); Media liaison; Support Event and Marketing manager with regards to marketing materials; Review and sign off of all external communications;
Key personal skills and attributes we believe are required for success in this role include:

- An affinity for all things New Zealand, and strong ties to New Zealand;
- Established business network with and familiarity with NZ companies and community leaders both in NZ and Singapore
- Good familiarity with Singapore culture and business practices;
- Self-starter, able to work independently;
- Attention to detail without losing sight of the big picture;
- Commercial nous;
- Excellent communication skills, strong written and spoken English;
- Social, enjoys public interaction;
- Staff supervision experience; and
- Tolerance for ambiguity and flexibility, characteristics of a membership-based organisation.
- Understanding and appreciation of NZ culture and the ability to share that with others