
Event Manager
9 hours ago
**Job Summary**:
The Events Manager is responsible for the development, planning and overall operational and execution of meetings, conferences, incentive travel programs and/or special events. The Events Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department. The Events Manager is responsible for the day to day internal contact and project planning functions, as well as overseeing such elements as website development, attendee management, budget management and final program billing.
**Essential **Duties and Responsibilities**:
**_Job Specific Essential Duties & Responsibilities:_**
- Work with customers/clients to develop, coordinate and implement their meetings and events.
- Develop and conduct site inspections as required and follow up with site inspection notes, revised estimated budget, program itinerary and program timeline.
- Utilize and leverage on preferred hotel agreements when negotiating hotel contracts. Recommend and utilize approved Destination Management Companies (DMC).
- Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings.
- Manage day-to-day internal program budgets, present to Manager and Event owner for review and approval prior to sending to client.
- Work to increase program profitability over original priced program received at pre-sale turnover.
- Facilitate the creative direction and fulfillment of program related participant and host communications materials, including, but not limited to save the dates, registration announcements, room gifts, pre-trip and onsite materials, including program signage and participant name badges.
- Facilitate and oversee program data management process, data integrity and reporting. Ensure data reconciliation is complete and accurate.
- Source destination, air, hotel and venue options that meet the goals and objectives of the departments.
- Track and manage air, hotel and vendor attrition, cancellation, and deposit schedules.
- Negotiate hotel, air and venue contracts; Track and report hotel room nights and spend.
- Negotiate and purchase ground transportation, entertainment, and décor elements via preferred Destination Management Companies and/or direct vendors.
- Prepare program related Payment Request Forms for suppliers and Invoice Request Forms for invoicing.
- Reconcile all final billing on-site prior to final billing being sent to Finance and ensure final billing timeline is met
- Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits to ensure payments are received on time.
- Assumes and performs other duties and responsibilities not specifically outlined herein, as requested.
**Key Contacts / Relationships**
Internal:
Key operations and sales/account management (if applicable) personnel
External:
Clients, industry contacts including suppliers
**Education** / Knowledge / Experience**:
Essential:
- Diploma or Degree in Event Management or equivalent
- Minimum of 4 years’ experience in planning meetings, incentives, conventions, conferences and/or special events
- Minimum of 4 years’ experience managing outside vendors, sourcing and negotiating contract services
- CMP, PMP accreditation will be a plus
- Proficiency in database management
- Strong time management and organizational skills to manage multiple projects
- Excellent customer service skills and attention to detail
- Ability to communicate effectively both verbally and in writing
- Ability to work well under pressure and adapt to ever-changing scenarios
- Capability of problem solving - Anticipating, initiating and resolving issues
Preferred:
- Bachelor’s degree preferred
- CMP certification preferred
**Characteristics & Competencies**:
**Core Competencies**
Active Learning / Continuous Learning
2
Proactively pursue opportunities to improve your skills and knowledge
Effective Communication
2
Communicate ideas and information accurately and in a way that engages the audience, helps them understand and encourages them to take action
Flexibility & Adaptability
3
Understand, adapt to and learn from changes or challenges in the environment
Honesty, Integrity, Building Trust
2
Demonstrates solid business ethics that give others confidence in your—and the company’s—intentions
Innovation
2
Look for new ideas and initiatives to improve individual, departmental or organizational performance
Relationship Skills
2
Consistently interact with individuals and groups in a positive and collaborative manner
Service Excellence
3
Teamwork
3
Work effectively as part of a team
**Management Competencies
Emotional Intelligence
3
Recognize, understand and manage your own and others’ emotions to build productive and trusting relationships
Influence & Initiative
2
Actively and effectively pursue opportunities to influence others and the organization
Producing & Driving Results
2
Set goals
-
Event Specialist
4 weeks ago
Singapore Event Venture Full timeGet AI-powered advice on this job and more exclusive features. Direct message the job poster from Event Venture Company DescriptionEvent Venture provides comprehensive support to align with your event goals, whether you aim to impress an audience, support a cause, launch products, celebrate achievements, or commemorate milestones. Our top-tier equipment...
-
Event Executive
5 days ago
Singapore Vantastic Event Full time $36,000 - $72,000 per yearJob DescriptionWe are looking for a responsible and proactive team player to support our event operations. The ideal candidate is fast, responsive, and hands-on , with the ability to carry event materials and start work immediately.Responsibilities:Oversee and manage onsite event operationsSet up, manage, and close event boothsLead and coordinate event crew...
-
Event Executive
4 days ago
Singapore Vantastic Event Full timeJob Description We are looking for a responsible and proactive team player to support our event operations. The ideal candidate is fast, responsive, and hands-on , with the ability to carry event materials and start work immediately. Responsibilities: Oversee and manage onsite event operations Set up, manage, and close event booths Lead and...
-
Event Marketing Manager
6 days ago
Singapore Stardom Event Specialist Full timeAs an Event Marketing Lead , you will play a crucial role in ideating, planning, and executing high-impact events that resonate with our audience and business objectives. You will be responsible for owning the entire event journey, ensuring a seamless and engaging experience from start to finish. If you have a tech-savvy background and a passion for...
-
Event Manager
1 week ago
Singapore ARTISAN EVENT SOLUTIONS PTE. LTD. Full time**Work Arrangement**:Hybrid (Primarily Remote) _This role operates on a flexible hybrid model. While most work can be performed remotely, team members are required to be available for on-site activities, including client meetings, site visits, and live event days. _ **Job Summary**:The Event Manager is the strategic and client-facing lead for our corporate...
-
Event Manager
1 week ago
Singapore ARTISAN EVENT SOLUTIONS PTE. LTD. Full time $104,000 - $130,878 per yearWork Arrangement: Hybrid (Primarily Remote) This role operates on a flexible hybrid model. While most work can be performed remotely, team members are required to be available for on-site activities, including client meetings, site visits, and live event days.Job Summary: The Event Manager is the strategic and client-facing lead for our corporate events,...
-
Event Manager
6 days ago
Singapore ARTISAN EVENT SOLUTIONS PTE. LTD. Full timeWork Arrangement: Hybrid (Primarily Remote) This role operates on a flexible hybrid model. While most work can be performed remotely, team members are required to be available for on-site activities, including client meetings, site visits, and live event days. Job Summary: The Event Manager is the strategic and client-facing lead for our corporate events,...
-
Event Manager
1 week ago
Singapore ARTISAN EVENT SOLUTIONS PTE. LTD. Full timeRoles & ResponsibilitiesWork Arrangement: Hybrid (Primarily Remote) This role operates on a flexible hybrid model. While most work can be performed remotely, team members are required to be available for on-site activities, including client meetings, site visits, and live event days.Job Summary: The Event Manager is the strategic and client-facing lead for...
-
Events Coordinator
2 days ago
Singapore EVENT BUDDY PTE. LTD. Full time**Job description for Events Manager** - Advise clients on events project communications solutions - Manage overall progress and development of accounts and projects - Establish, maintain and strengthen relationships with existing clientele - Strategise and develop effective relationships with vendors and talents - Ensure client satisfaction and prompt...
-
Event Manager
6 days ago
Singapore ASPEN EVENT PLANNERS PTE. LTD. Full timeResponsible for growing new markets in the private/government markets - Hunt for new business opportunities through existing/new clientele - Build and maintain relationships with existing/new partners - Conceptualise and manage events - Manage project budget and PnL - Craft and submit proposals and cost estimates for tender bids - Manage existing and new...