High Education Counselling Assistant

**MISSION**

The High Education Counselling Assistant assists the High Education Counselling Team in the organisation of counselling and guidance-related events and participates in the operational implementation of actions and information on higher education, enabling students and their families to obtain information in order to build their future post-IFS plans.

**RESPONSIBILITIES**

Under the supervision of the Vice-principals, the assistant will:
**Organise events within the framework of the careers counselling plan, in collaboration with the teachers in charge of counselling and student’s guidance**
- Search for partners
- In charge of the organisation of the logistics and the material of about thirty career conferences and school/university presentations per year (room reservation, speaker contact, Zoom,...) as well as the “Salon des Formations” and the “Forum Métiers”
- Management of the registration forms of students, parents and companies
- In close contact with the communication department for the information gazettes and posters
- Reception

**Manage the IFS alumni network**:

- AGORA relay and presentation of the AGORA platform (AEFE network) to raise awareness and support the enrolment of IFS high school students
- Communication of AGORA events to students registered on the platform
- Verification and follow-up of the updating of the profiles (post-bac studies) on AGORA of each IFS baccalaureate student before his/her departure
- Animation of the LinkedIn profile "former IFS".
- Soliciting membership of IFS alumni

**Follow up on the ADN-AEFE school exchange scheme within the AEFE network**
- Being the referent of the "ADN-AEFE" individual exchange programmes for students in Grade 10 (1st year of Comprehensive school)
- Being the referent of the virtual programmes of the Grade 9 classes (last year of Secondary school) " ADN Carbone 0 ".

**In collaboration with the High Education Counselling team, carry out the administrative follow-up of the internships of the Grade 10 students and maintain a pool of partner companies**
- Management of internship agreements
- Approaching partner companies and monitoring the database
- Organisation of the oral and sending marks
- Organisation of a cocktail party to thank partner companies

**Participate in the logístical organisation of decentralised competition exams and individual competition exams**:

- Follow-up of partnerships’ signatures

**Carry out the data entry and administrative follow-up of the requests for postings of pupils returning to France (AFFELNET)**:

- Provide families with the appropriate academic documents
- Update the orientation website according to the latest news
- Draw up and monitor management charts and statistics relating to guidance
- Provide the general secretariat of the Information and Guidance Service (PRIO)

**SKILLS, EXPERIENCE AND TRAINING REQUIRED**
- 2 years of higher education as an executive assistant or equivalent required
- Proficiency of office tools (Google Suite)
- Experience in customer relationship management
- Good communication skills (working with administration, management, pedagogy, teachers, students and families)
- Rigour, organisational skills and efficiency
- High degree of autonomy
- Ability to work in a team
- Sense of diplomacy;
- Fluency in French and English required (written and spoken) to facilitate communication with French and English-speaking partners, institutions, families and colleagues
- Discretion
- Experience in a school environment would be ideal
- Proficiency in EDUKA solution would be an advantage

**WORKING CONDITIONS**
- International Medical insurance covering maternity, dental, optical serious illness and much more.
- School fees reduction as well as a free after day care for children enrolled in IFS.
- 40 days annual leave