Chartering and Operations Manager

The Manager, Chartering and Operations is expected to execute all front to end aspects of Cargo Operations as detailed below:
**A.**VESSEL CHARTERING**
- Manage and oversee all regional vessel fixtures for trade support.
- Ensure vessels fixtures are concluded with the most competitive market levels.
- Explore freight optimization options with all in house and third-party trades.
- Ensure all vessel fixtures are backed with the relevant CPA clauses protecting charterers.
- Ensure traders are fully kept abreast of all market fixtures and going fixture rates to help plan intended trades.
- Build and maintain close relationship and ties with ship brokers, technical owners, commercial owners, disponent owners and head owners.

**B.**CONTRACT MANAGEMENT**
- Oversee Preparation of Contracts and contract counters with regards to agreed trade recaps and trade incoterms.
- Ensuring full alignment of Contract clauses as per agreed deal sheet and operative GTCs in company’s favour to minimize risk and costs (Demurrage, Laytime, Laycan, Legal etc).

**C.**TRADE FINANCE SUPPORT**
- Work closely with Trade Finance team to fully understand the requirements of ops related documents to be produced under corresponding Import/Export Letter of Credit (L/C) formats for confirmation with counterparties for timely issuance of workable L/Cs prior to cargo delivery.

**D.**TRADE OPERATIONS EXECUTION**
- Overseeing the handling of cargo operations efficiently from load to discharge ports.
- Managing and ensuring contractual quantity, quality and delivery date range are strictly adhered to.
- Liaise with counterparties (Trading/Shipbrokers/Owners/Terminal/Agents/Surveyors) to manage vessel nominations/acceptances, voyage/discharge orders, stowage planning, loading/ discharging berth schedules and operations, surveyor appointments, documentary and discharging instructions including discharging Letter of Indemnity (LOI), Heating requests etc)
- Managing In-Tank Transfer operations, Inter-Tank Transfer purchase and sale with counterparties and terminals.
- Working closely with Trader, surveyors and terminals in planning and managing inter tank transfer nominations from counterparties.
- Good knowledge and experience in handling cargo loss control issues, on ship and in tank.
- Ensuring all ops related invoices such as freight, inspection costs, agency and port costs etc are verified and processed for payments in a timely manner.
- Managing and giving a comprehensive weekly and monthly in-tank quantities and movement report.
- Providing operational support to traders in ensuring all contractual obligations are complied with.

**E.**DEMURRAGE AND POST FIXTURE CLAIMS MANAGEMENT**
- Oversee the handling of all demurrage and ancillary ops related claims and recoveries, verify demurrage calculations, negotiating claims with Vessel Owners and trade counterparties to finalize claim amount for settlement.
- Close monitoring of incoming and outgoing payments for claims. Follow up and escalate where necessary
- Maintain a comprehensive historical and on-going claims record/register for reporting to HOD and management on a monthly basis

**F.**POST SHIPMENT CONSOLIDATION**
- Post Shipment Consolidation: Manage/Update Shipment Excel Report (Load Details, Load and discharge window, incoterm, inspectors, load and discharge ports, load and discharge figures, Price and Costs).
- Managing and giving daily operations report to Line Manager and management.

**G.**RELATIONSHIP MANAGEMENT AND SOFT SKILLS**
- Build and maintain effective relationship, communication and good rapport with colleagues, internal stakeholders, counterparties and external parties for efficient flow of all operations in achieving trade targets
- Good knowledge of Chinese market, counterparties, in-land operational trade flows, local stake holder management which includes agents, inspectors, port authorities, terminals, refineries etc
- Good command and usage of English language and basic Mandarin.
- Must possess a good team playing, listening, negotiation, time management, leadership and problem solving skills.