HR & Administrative Officer

2 years exp

**Roles & Responsibilities**

We are one of the largest global manufacturers of optoelectronic devices, delivering engineering design support and manufacturing capabilities that include products for use in the defense, aerospace, medical, and industrial markets, among others. We utilize our world-class manufacturing facilities in the U.S., India and Malaysia to continue to put forth excellent engineering solutions aligned with efficient manufacturing to meet high-volume production requirements.

**Responsibilities**:

- Handle all daily incoming and outgoing correspondence
- Support HR Manager on the recruitment activities ie. ICIMs to fulfill the organization's manpower requirement including On Boarding, Orientation and Off Boarding for leavers
- Application for new work passes and renewal/cancellation
- Liaise with Insurer Broker on New hire and Leavers details. Point of contact on employee insurance queries
- Support to all Covid related HR matters, and follow up on ART, or PCR for record purposes.
- Support the learning and development activities
- Generate HR-related documents (eg. Employment certification letters, confirmation letter etc.)
- To support, coordinate company events management - D&D/Birthdays/CNY/Christmas and any other office celebrations
- To support employee benefits and welfare programme - Birthday e-card, weekly fruits, monthly birthday cakes, hampers and wreath
- Raise Payment Requisition, online order and collection of Birthday /Gifts vouchers
- To order and maintain inventories for stationeries, pantry and any office related items
- To submit Purchase Requisition for orders & purchases and liaise with Finance for any issuance of cheque
- Perform administrative duties, such as, filing, scanning, compiling documents, invoice, etc.
- In charge of office lighting, aircon (quarterly), Office disinfection and carpet (biyearly) maintenance, EMA License renewal
- Liaise with building management & employees for any season parking related matters
- To liaise with external vendor on employee IDD account set up
- To update company internal telephone listing/ Panel doctor list
- Any other adhoc duties as assigned by immediate supervisor

Travel
- To update and renew corporate hotel rates for Singapore and Batam
- To submit any travel itinerary and invoices to Finance for processing of payment

Others
- Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork
- Demonstrate behavior consistent with the company’s Code of Ethics and Conduct
- It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem
- Duties may be modified or assigned at any time to meet the needs of the business.

**Requirements**:

- Diploma in Human Resource/Business Administration or equivalent.
- Minimum 2 year working experience in similar related role
- Experience in online recruitment tracking systems would be an added advantage
- Good interpersonal skills and a teamplayer
- Independent and self-initiated
- Able to multi-task and work in a multi-cultural environment.
- Proficient in MS office tools
- Good organisational and planning skills
- Possesses a strong drive to learn and acquire new skills

OSI ELECTRONICS PTE. LTD.

**Our Commitment To Your Success**

By providing our customers with the capabilities and purchasing power of a global Electronics Manufacturing Services provider while delivering the regional and personalized support best provided by a smaller company, we strive to build lasting relationships and create close and valued partnerships with our customers.

**Our Mission**

We understand that our success is predicated on our customer's success and are committed to a culture of hard work, integrity, and respect while fostering an entrepreneurial spirit that ingrains a sense of accountability and responsibility in all we do.

**Our Capabilities - Your Competitive Advantage**

**Hybrids and Custom Micro-Electronic Assemblies**

**PCB Assembly**

With a high level of attention to detail, OSI Electronics' board assembly operations are tailored for exceptional flexibility to handle the varying process demands that our customers require. From high mix - low volume to high volume continuously running products, our facilities are equipped to handle the myriad of requirements the market brings.

**Custom Cable Assemblies**

OSI Electronics manufactures a wide range of custom cable assembly capabilities from simple connectorizing, to complex wire harness and molded cable assemblies using modern automated tools. OSI Electronics provides these services from our factories in Batam, Indonesia.

**System Level and Box-build Assembly**

From small modules and hand-held devices to large systems, OSI Electronics has the capability to manufacture a diverse range of custom product assemblies. Localizing the key suppl