Academic Affairs Intern

6 days ago

Singapore The Solutions Space Full time

Company

The Solutions Space

Designation

Academic Affairs Intern

Date Listed

02 Jul 2025

Job Type

Entry Level / Junior Executive
- Intern/TS

Job Period

Immediate Start, For At Least 3 Months

Profession

Admin / Secretarial

Industry

Early Childhood Care and Education

Location Name

Singapore

Allowance / Remuneration

$1,000 - 1,200 monthly

Company Profile

**Job Description**:
**Responsibilities**:
1. Program Management
- Support the program team in ensuring smooth delivery of programs on the APAC campus.
- Assist with all academic-related activities, including academic year preparation, examinations, jury sessions, and other program-related tasks.

2. Student Support
- Monitor student attendance and manage grades data entry.
- Maintain and update accurate student records.

3. Curriculum-Related Events
- Assist in the planning and execution of curriculum-related activities such as orientations, seminars, workshops, business games, and other program-specific events.
- Ensure seamless logístical and administrative arrangements.
- Source and liaise with vendors as needed, ensuring compliance with finance and procurement procedures.
- Support travel arrangements, including claims, reimbursements, and payments.

4. Finance and Procurement
- Maintain and regularly update program-related expenses in a shared master database.
- Raise purchase requests via the procurement system in accordance with internal policies.

5. General Program Support
- Coordinate teleconferences and virtual meetings with internal stakeholders, including collaboration with the International IT Department.
- Take meeting minutes, manage filing, and ensure housekeeping supplies and materials are well-stocked and organized.

**Position Requirements**
- Student Affairs & Administration: Proven experience in student support or academic administrative roles.
- Organizational Skills: Highly meticulous, organized, and able to manage multiple tasks effectively in a dynamic and fast-paced environment.
- Teamwork & Independence: Mature, dependable team player with the ability to work independently and collaboratively.
- Event Coordination: Experience in planning and coordinating workshops, seminars, and study trips is an advantage.
- Digital Tools: Familiarity with Google Tools (Google Calendar, Docs, Sheets, etc.) is a plus.
- Learning Platforms: Basic knowledge of Moodle and Celcat is advantageous.
- Decision-Making: Ability to make preliminary decisions and present proposals for consideration.
- Vendor Coordination: Capable of reviewing and negotiating simple vendor contracts and handling payments with external service providers.

**Working Hours**
- Monday to Friday
- Staggered hours: 8am-5pm, 9am-6pm, or 10am-7pm

Employment Type: Temporary (3 months)

Application Instructions

Agent Note This position is posted on behalf of a client by a third party agent.

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