Executive, Academic Affairs
2 weeks ago
The Academic Affairs department is instrumental in the students’ journey and experience in ESSEC. Every touch point of experience in terms of administration support from our staff members in Academic Affairs makes a difference in the students’ experience.
This position is a **fixed term contract of 12 months**. It is fundamental that the job incumbent must be able to commit for the full duration of the contract.
The Executive, Academic Affairs is responsible for the logístical and administrative functions to ensure smooth running of the programs he/she is responsible for.
Reporting to the Program Manager, this role works in close collaboration within and outside of the Academic Affairs team, creating positive experience for all stakeholders.
**Responsibilities**:
- Academic Program Coordination for all assigned course _
1. Course Scheduling:
a) Guided by the Program Manager, prepare approved program schedules in the class scheduling system used in ESSEC: system entry, classroom booking, maintaining and communicating changes
2. Students-related:
a) Supervision of program - including induction, student attendance monitoring & communication, examination coordination & communication, grades data-entry, and relaying general student announcements
b) Maintain students’ records, in consultation with Program Manage
3. Support teaching staff:
a) Program-related support for Professors / external lecturers, including contractual documentation
4. Curriculum-related events: Study Trip/Orientation/Seminars/Workshop/Program-specific events
a) Under the guidance of the Program Manager, coordinate and execute the planned activities, and setup of venue, to ensure smooth logístical and administrative arrangements.
b) Where required, source for vendors and confirm bookings, respecting finance processes
c) Assist in travel claims/reimbursement/payment
d) Where necessary, to join Study Trips
5. Finance process for program expenses:
a) Consolidate and update program expenses, where relevant
b) Raise program related purchase requests on procurement system
6. Other program-related support:
a) Set up/Coordinate Teleconference / virtual meetings with counterparts in Singapore or other global campuses, collaboration with International IT Department
b) Minutes-taking, filing, general house-keeping of stationeries
c) Preparing / updating deck presentations
- This is a non-exhaustive list of duties and can evolve with time or as assigned by the Reporting Officer(s).**Position Requirements /People Specifications**:
a) Possess Diploma/Degree qualification
b) At least 2 years’ experience in Program Administration and Coordination Role in Higher Education Industry
c) Fluent skills with student affairs management, support role
d) Meticulous, well-organised and with good time management skills in adapting to a fast-paced and innovative environment
g) Experience in coordinating study trip, workshops, events and seminars is a plus
h) Experience in leveraging on Google Tools: Managing Google Agenda and other Google Functions is a plus
i) Basic knowledge of Moodle and Celcat will be a plus
j) Ability to make preliminary decision with proposals.
k) Ability to review/negotiate simple payment contracts with External vendors
The job incumbent will need to work independently in a fast paced and dynamic work environment. Some level of flexibility and agility is required.
-
Academic & Student Affairs Executive
24 hours ago
Singapore EHL CAMPUS (SINGAPORE) PTE. LTD. Full timeRoles & ResponsibilitiesJoin us and shape the future of education todayEHL's dynamic campuses are a unique network where passionate students, academics and industry experts from over 120 countries come together with a common goal: to develop and disseminate hospitality knowledge, while supporting the continued growth of the sector.We continually strive to...
-
Senior Executive, Academic Affairs
6 days ago
Singapore ESSEC Full timeThe Senior Executive, Academic Affairs is responsible for the logístical and administrative functions to ensure smooth running of the programs he/she is responsible for. Reporting to the Program Manager, this role works in close collaboration within and outside of the Academic Affairs team, creating positive experience for all stakeholders. **Job...
-
Academic Affairs Director
1 week ago
Singapore ENRICHKIDZ PTE. LTD. Full timeRoles & ResponsibilitiesOverview of the RoleEnrichkidz Academy is looking for a dynamic academic leader with a sharp commercial edge to lead our educational vision, drive student enrollments and spearhead the creation of high-quality learning materials.As Academic Affairs Director, you will oversee academic excellence, sales growth and content innovation to...
-
Academic Affairs Intern
5 days ago
Singapore The Solutions Space Full timeCompany The Solutions Space Designation Academic Affairs Intern Date Listed 02 Jul 2025 Job Type Entry Level / Junior Executive - Intern/TS Job Period Immediate Start, For At Least 3 Months Profession Admin / Secretarial Industry Early Childhood Care and Education Location Name Singapore Allowance / Remuneration $1,000 - 1,200...
-
Singapore Public Service Division Full time $90,000 - $120,000 per year[What the role is]Manager (Academic Affairs) oversees academic operations and policy implementation, ensuring smooth execution of assessments and academic governance. This role involves managing academic administration, leading workgroups, implementing customised study pathways, and evaluating related systems to support academic operations.[What you will be...
-
Academic Affairs Lead
4 days ago
Singapore Nanyang Technological University Full timeResponsibilities: - To lead a team in providing academic administration and service delivery in the School. Oversees and implement academic planning and services, career and internship, as well as student affairs in general. The remit of this role includes undergraduate education, postgraduate education and Continuing Education and Training (CET). The...
-
Academic Affairs Director
2 weeks ago
Singapore ENRICHKIDZ PTE. LTD. Full timeOverview of the Role Enrichkidz Academy is looking for a dynamic academic leader with a sharp commercial edge to lead our educational vision, drive student enrollments and spearhead the creation of high-quality learning materials. As Academic Affairs Director, you will oversee academic excellence, sales growth and content innovation to position our academy...
-
Academic Affairs Director
2 weeks ago
Singapore ENRICHKIDZ PTE. LTD. Full timeOverview of the RoleEnrichkidz Academy is looking for a dynamic academic leader with a sharp commercial edge to lead our educational vision, drive student enrollments and spearhead the creation of high-quality learning materials.As Academic Affairs Director, you will oversee academic excellence, sales growth and content innovation to position our academy as...
-
Singapore Shanghai BSF Human Resources Co., Ltd Full timeTutoring Center Academic and Student Affairs Coordinator - Singapore Join to apply for the Tutoring Center Academic and Student Affairs Coordinator - Singapore role at Shanghai BSF Human Resources Co., Ltd Tutoring Center Academic and Student Affairs Coordinator - Singapore 1 day ago Be among the first 25 applicants Join to apply for the Tutoring Center...
-
Senior Executive, Afa
1 week ago
Singapore Nanyang Technological University Full timeABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE) The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership...
