Academic Affairs Intern

1 week ago

Singapore The Solutions Space Full time $10,000 - $12,000 per year

Company

The Solutions Space

Designation

Academic Affairs Intern

Date Listed

02 Jul 2025

Job Type

Entry Level / Junior Executive

Intern/TS

Job Period

Immediate Start, For At Least 3 Months

Profession

Admin / Secretarial

Industry

Public Service / Education / Publishing

Location Name

Singapore

Allowance / Remuneration

$1,000 - 1,200 monthly

Company Profile

Our client, a prestigious international university with campuses worldwide, is seeking a committed and proactive individual to join as Academic Affairs Intern on a 3-5 months contract. The successful candidate will support the logistical and administrative functions of our academic programs, working closely with Program Managers, faculty, students, and external partners to ensure a seamless delivery of all program components.

Job Description

Job Responsibilities

  1. Program Management

  2. Support the program team in ensuring smooth delivery of programs on the APAC campus.

  3. Assist with all academic-related activities, including academic year preparation, examinations, jury sessions, and other program-related tasks.

  4. Student Support

  5. Monitor student attendance and manage grades data entry.

  6. Maintain and update accurate student records.

  7. Curriculum-Related Events

  8. Assist in the planning and execution of curriculum-related activities such as orientations, seminars, workshops, business games, and other program-specific events.

  9. Ensure seamless logistical and administrative arrangements.
  10. Source and liaise with vendors as needed, ensuring compliance with finance and procurement procedures.

  11. Support travel arrangements, including claims, reimbursements, and payments.

  12. Finance and Procurement

  13. Maintain and regularly update program-related expenses in a shared master database.

  14. Raise purchase requests via the procurement system in accordance with internal policies.

  15. General Program Support

  16. Coordinate teleconferences and virtual meetings with internal stakeholders, including collaboration with the International IT Department.

  17. Take meeting minutes, manage filing, and ensure housekeeping supplies and materials are well-stocked and organized.

Position Requirements

  • Student Affairs & Administration: Proven experience in student support or academic administrative roles.
  • Organizational Skills: Highly meticulous, organized, and able to manage multiple tasks effectively in a dynamic and fast-paced environment.
  • Teamwork & Independence: Mature, dependable team player with the ability to work independently and collaboratively.
  • Technical Proficiency: Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
  • Event Coordination: Experience in planning and coordinating workshops, seminars, and study trips is an advantage.
  • Digital Tools: Familiarity with Google Tools (Google Calendar, Docs, Sheets, etc.) is a plus.
  • Learning Platforms: Basic knowledge of Moodle and Celcat is advantageous.
  • Decision-Making: Ability to make preliminary decisions and present proposals for consideration.
  • Vendor Coordination: Capable of reviewing and negotiating simple vendor contracts and handling payments with external service providers.

Application Instructions

Please apply for this position by submitting your text CV using InternSG.

Kindly note that only shortlisted candidates will be notified.

Agent Note This position is posted on behalf of a client by a third party agent.

Apply for this position

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