Assistant Manager

2 days ago

Lower Kent Ridge Road, Singapore Associate Professor or Professor (Practice) in Architectural Conservation Full time

**INVITATION TO APPLY TO DEPARTMENT OF SOCIAL WORK**

We are seeking a highly organized, proactive, and professional Assistant Manager and Secretary to support the Head of Department (HoD).
This is an exciting opportunity for someone who thrives in a dynamic environment, enjoys multi-tasking, and is committed to delivering high-quality administrative support.
- As Secretariat Support to HoD_
- Provide comprehensive administrative and secretarial support to the Head of Department.
- Manage calendars, schedule appointments, and coordinate meetings and minute writing
- Prepare reports, presentations, and correspondence with accuracy and confidentiality.
- Serve as the primary point of contact between the Head of Department and internal/external stakeholders.
- Organize travel arrangements, accommodation, and itineraries.
- Assist with departmental documentation, filing, and records management.
- Handle confidential information with discretion and professionalism.
- Meeting minutes taking for the monthly Faculty meeting.
- Managing the Quarterly Report
- Faculty Portfolio_
- Manage faculty development duties during appraisal cycle and peer reviews
- Work and collaborate on faculty teaching feedback matters, curriculum course publishing activities, updating the website on curriculum and academic matters
- Managing the Brag Board (Department Notice Board)
- Special Projects_
Support the coordination of departmental events, new project initiatives and activities
- General Office Administration to Support Operations_
Creation of Purchase orders, fixed asset verification, IT equipment budgeting, website updating and other rotated roles, i.e. fire warden

Any other duties as determined by the Department, when required.

**Qualifications**
- A Bachelor's degree and equivalent with at least four to five years' of work experience
- Proven experience in a senior administrative or secretarial role (experience in an academic or corporate environment is advantageous).
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently, show initiative, and maintain confidentiality.
- Professional demeanor and a strong commitment to customer service.

**More Information**

Location: Kent Ridge Campus

Organization: Arts & Social Sciences

Department : Social Work

Employee Referral Eligible:
Job requisition ID : 28147

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